Coordinator II, Dept of Surgery - Onsite

Job Title

Clerical & Administrative Support

Employer: UTMB Health

Minimum Qualifications:

Associate's degree or equivalent and 3 years related experience.

Job Description:

To manage activities for a project or program.

Job Duties:

• Provides administrative support to faculty, APPS, and staff in support of the Departments goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.
• Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines.
• Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
• Work in tandem with other department personnel and provide coverage for other departmental areas, daily.
• Ensures QGenda and AMCOM call schedules are entered in each month.
• Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Provide timekeeping assistance for Divisional personnel.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
• Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals.
• Supports the Department by performing all other duties as assigned.

Preferred Skill/Competency:

• Knowledge and experience working in POWER.
• Experience providing faculty and administrative support.
• Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint.
• Familiar with PeopleSoft financials, Kronos Timekeeping System, and QGenda.
• Strong organizational skills.
• Possess excellent verbal, written, organizational and interpersonal skills.
• Ability to multi-task to support diverse areas within the administrative team.
• Experience working in a team environment.

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.