Executive Assistant

Executive Assistant

If you demonstrate strong administrative and organizational skills, enjoy variety in your work, and are comfortable adopting new technologies—including AI—apply for our Executive Assistant opening. AMLI Residential is seeking a detail-oriented, adaptable professional to support VP-level and above executives across various support and administrative functions. Based at AMLI Residential's Corporate office in Addison, Texas, the person in this role will be actively involved in multiple company-wide special projects and will work closely with AMLI's senior leadership and HR department.

Duties Include:

• Support business and community operations nationwide with ongoing activities and various special projects.
• Leverage AI tools (such as Microsoft Copilot, ChatGPT, or similar platforms) to draft communications, summarize meeting notes, generate reports, research topics, and streamline repetitive administrative tasks; evaluate and edit AI-generated output for accuracy and appropriateness before distribution.
• Act as Regional Coordinator for the Dallas region, which includes facilitating new hire orientations.
• Prepare weekly, monthly, and quarterly reports.
• Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.
• Manage and handle escalated resident phone calls and online reputation management.
• Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.
• Ensure timely response and communications/decisions in the absence of traveling Executives.
• Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.

Requirements:

• A High School Diploma (or GED) is required. College degree preferred.
• Three years of experience supporting executive-level individuals is recommended but not required.
• Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful. Experience using AI is a big plus.
• Minimal travel required; some to Dallas area properties, as needed.
• Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.
• The ability to handle multiple projects and prioritize workflow is also essential.
• Monday – Friday in office required.

Compensation and Benefits:

• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Rental Discount at any AMLI apartment
• Tuition Reimbursement
• Paid Time Off (PTO): 20 days of PTO + 9 paid holidays. PTO increases with tenure.

AMLI is an equal employment opportunity employer that encourages personal and professional growth. We are a leader in sustainable LEED and ENERGY STAR-certified luxury apartment communities. AMLI was founded in 1980 as a private real estate development, management, and investment company. In 1994, AMLI became an NYSE publicly traded real estate investment trust. In February 2006, AMLI became a private company again through a $2.1 billion transaction with the PRIME Property Fund, a core commingled institutional fund managed by Morgan Stanley.

AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Company may utilize artificial intelligence, as permitted by law, in its recruitment, hiring, promotion, discipline, discharge, or other employment-related activities. Any artificial intelligence used will not have the effect of subjecting employees to discrimination on the basis of any protected class under federal, state, or local law, nor will the artificial intelligence use zip code data as a proxy for protected class information.