Executive Assistant to CEO

Executive Assistant

PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a "figure it out and make it better" culture. We're hiring an Executive Assistant to work directly with our Chief Executivesomeone sharp, organized, and people-savvy who can help keep priorities moving, communication clean, and operations running smoothly.

This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.

What You'll Do

• Own the CEO's daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups
• Be the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on track
• Turn chaos into clarity: organize information, track action items, and make sure commitments don't vanish into the void
• Help run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are done
• Support executive communication: draft emails, coordinate internal announcements, and keep stakeholders aligned
• Hospitality & client support (when needed): assist with occasional VIP/client coordinationgreeting, logistics, light event support, and making people feel taken care of
• Process improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)

What We're Looking For

• Bachelor's degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar
• Aviation concentration is a plus (not required)
• Strong organization skills and attention to detail (you catch things before they become fires)
• Professional communication styleconfident, friendly, and clear
• Comfortable juggling multiple priorities and switching gears quickly
• High discretion and good judgment
• Tech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information Systems
• Willingness to learn aviation terms, how departments interact, and how decisions get executed

Traits That Win Here

• You're proactive: you don't wait to be told the obvious next step
• You're calm under pressure and don't take urgency personally
• You enjoy being the person who makes things worksmoothly and quietly
• You're curious about how a business runs (and you want real exposure, not "busywork")

Work Location

• On-site in the DallasFort Worth / Addison area (some flexibility depending on schedule and business needs)

Why This Role Is Different

You'll work directly with the CEO, learn how the company operates across departments, and build a foundation in real-world business operations inside private aviation.