Payroll Assistant

Life at Harvard

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

The Assistant Payroll Manager will assist the Payroll Manager in the overseeing and the supervision of multi-state payroll and payroll functions, ensuring pay is processed accurately, timely and in compliance with company and government regulations. Supervise payroll coordinators and ensure the accurate and efficient operations of department.

What you’ll do as an Exceptional Team Member

• Ensures accurate and timely processing of all payroll cycles.

• Responsible for overseeing printing checks and Paystubs for all regions.

• Advises & assists Payroll staff with questions regarding transactional processing involved with payroll

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions.

• Prepares and maintains accurate records and uploads NACHA and Positive pay files.

• Responsible for managing the timely and accurate processing of garnishments.

• Assists with printing annual W2 and is responsible for employee inquires and reprint requests.

• Facilitates audits and legal inquires by providing records and documentation to auditors.

• Identifies and recommends updates to payroll policies and procedures.

• Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.

What you’ll need to be an Extraordinary Team Member

• 5+ years of experience in similar capacity

• Must have experience with a large inhouse payroll

• Proficient in Microsoft Office - Advanced knowledge of Excel and key functions (v-lookup, pivot tables)

• Must have experience managing a team

• Ability to work in a fast-paced environment

• Self-motivated with strong organizational/prioritization skills

• Ability to multi-task with close attention to detail and accuracy

• Excellent verbal and written communication skills

• Ability to work independently and on team

• Excellent analytical and problem-solving skills

• Demonstrates knowledge of financial processes, systems, controls and work streams

• Understands how data produced impacts internal & external reporting

The Harvard Promise

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives. Discover your potential with Harvard Maintenance. Learn more about our company and culture, apply today and be part of something extraordinary.

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws

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Job Site LocationUS-FL-Miami

Requisition ID 2026-38949

Hire Type Full-Time