Program Coordinator

Job Description

Job Description

Job Title: Program Coordinator
Department: Programs (ELOP)
Reports To: Program Specialist, ELOP
Classification: Full-Time, Nonexempt
Duration : School Year (July – June)
Salary Range : $25.00 – $26.00/hour
Schedule:  Monday–Friday, 9:00 AM – 6:00 PM; subject to change during summer and intersession based on program needs.

Position Summary 

All TCF employees are expected to uphold high standards of attendance, accountability, and professionalism while consistently modeling the mission and core values of The Table Community Foundation (TCF): Serve. Love. Unite.

The Program Coordinator, reporting to the Program Specialist, oversees the implementation of Expanded Learning Opportunity Programs (ELOP) across multiple school sites. This role supervises and supports site-level staff—including Site Coordinators, Site Leads, and Group Leads—while ensuring alignment with TCF and district standards.

The Program Coordinator is responsible for upholding California’s Quality Standards for Expanded Learning by promoting program quality, supporting staff development, managing compliance and administrative tasks, and fostering a safe, enriching environment for students, families, and staff.

Essential Functions 

Supervision & Leadership Support

• Supervise and support Group Leads through regular site visits, observations, and ongoing coaching to ensure effective delivery of age-appropriate activities.
• Ensure staff consistently adhere to TCF and partner agency expectations, including lesson planning, behavior management, professional conduct, dress code, and language use.
• Collaborate with partner agency leaders to foster a cohesive and accountable team culture; organize staff training and participate in site meetings as needed.
• Conduct monthly check-ins with Program Administrators and Site Supervisors to address concerns, clarify expectations, and support continuous improvement.
• Provide on-site coverage as needed to maintain staffing ratios, support staff during breaks, and ensure smooth program operations.
• Manage attendance audits, staff schedules, program observations, and recap documentation.
• Support hiring, onboarding, and personnel record management.
• Collaborate with partner agencies to plan and schedule program activities, events, and field trips.
• Serve as a liaison between the district and TCF, addressing performance concerns and documentation.
• Lead team meetings and 1:1 check-ins to provide feedback, clarify expectations, and resolve challenges.
• Contribute to strategic planning and implementation of organizational initiatives.
• Identify and mentor high-potential staff for internal advancement and leadership opportunities.

Safety & Communication

• Uphold TCF and district safety protocols, emergency procedures, and disciplinary policies.
• Promote a positive, structured environment through clear behavior expectations and consistent enforcement.
• Collaborate with Program Administrators and Site Supervisors to ensure program quality, compliance, and a safe learning space.
• Support a culture of accountability, integrity, and open communication across all levels of staff.

Additional Responsibilities

• Perform other duties as assigned to support evolving organizational needs.

Job Qualifications 

Minimum Qualifications 

• At least 18 years of age
• 48 college semester units or passing score on the Paraeducator exam
• Valid TB clearance
• DOJ/FBI background clearance
• Reliable, punctual, and dependable
• Experience working with youth and basic knowledge of elementary subjects
• Strong classroom and behavior management skills
• Ability to work independently and collaboratively
• Effective, professional communication with staff, students, families, and partners

Certifications & Clearances

• Required: Sexual Harassment Prevention Training and Mandated Reporter Training
• Preferred: First Aid and CPR Certification

Physical Demands

• Must have the strength, agility, and mobility to actively supervise children and perform program duties
• Frequent standing, walking, bending, and other physical movement required
• Ability to occasionally lift and carry up to 25lbs safely

Work Environment & Travel

• Work is conducted both indoors and outdoors, in various weather conditions
• May be assigned to multiple site locations
• Reliable transportation required
• Must follow all current CDC and local health guidelines for a safe work environment

Technology & Tools (Preferred)

• EZReports, Procare, or similar systems (as required by district)
• Microsoft Office 365 (Teams, Word, PowerPoint, Forms, Outlook)
• Workforce platforms such as ADP and Deputy

Core Competencies

• Strong leadership, communication (written and verbal), organization, and time management skills
• Collaborative, service-oriented, and able to thrive in team-based environments
• Demonstrates integrity, professionalism, and a positive, people-focused attitude
• Flexible and adaptable to changing needs and program priorities
• Committed to TCF’s mission of creating change through shared goals and collective impact