SENIOR CLERK

Senior Clerk - 55007087

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. The vision of the OneFDOT team is to serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do:

• Senior Clerk / District Four / District Maintenance/ Ft. Lauderdale Maintenance Admin
• This position will perform advanced clerical and administrative support duties, including data entry, record keeping, document preparation, and correspondence.
• Assists with processing forms, maintaining files, and providing customer service to internal and external individuals.
• May handle confidential information and work under limited supervision to ensure compliance with state policies and procedures.
• Supports departmental operations through accurate and timely clerical work.

The difference you will make:

• Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow:

• FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work:

• District Four – Broward Operations 5548 NW 9th Avenue, Fort Lauderdale, FL 33309

Annual salary range: $35,467.66 - $45,899.32. A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

Your specific responsibilities:

• Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
• Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements.
• Keeps up to date on the latest Human Resources procedures and policies.
• Disseminates information via various methods, i.e., e-mail, flyers, posters, one-on-one briefs or in group settings.
• Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS).
• Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures.
• Assists with tracking and reporting operating budget expenditures and encumbrances.
• Performs timekeeping duties.
• Performs administrative support duties and responsibilities assisting the staff.
• Creates memorandums, letters, spreadsheets, reports, presentations, and schedules consistent with approved formats as needed by staff.
• Provide support in the annual inventory process by locating and scanning assigned property and equipment.
• Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.
• Reviews and distributes mail.
• Coordinates, schedules, and sets up conferences and meetings for the Office/Section.
• Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
• Serves on and supports special events committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed.
• Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects.
• Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office.
• Retrieves documents, either hard copy or EDMS, as requested by proper authority.

The successful candidate will have the following required knowledge, skills, and abilities:

• Knowledge of office procedures and practices, budget management and/or procurement of goods and services, records and files management.
• Skilled in reading, understanding and applying applicable rules, regulations, policies and procedures using correct spelling, grammar and punctuation, planning, organizing and coordinating work assignments, listening to and understanding the needs of both internal and external customers, independent planning, coordinating, completing and tracking the status of assignments, following oral and written instructions.
• Ability to communicate effectively orally and in writing, establish and maintain effective working relationships with others, collect information/data and review for accuracy and completeness, use office equipment, Microsoft software applications, and databases.

Minimum qualifications:

• A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.

The State's total compensation package for employees features a highly competitive set of employee benefits including: health insurance (over 90% employer paid), $25,000 life insurance policy (100% employer paid), dental, vision and supplemental insurances, State of Florida retirement package, 10 paid holidays a year, generous vacation and sick leave, career advancement opportunities, tuition waiver for public college courses, a variety of training opportunities, Employee Assistance Program (EAP).

Special requirements:

• You will be required to provide your Social Security Number to conduct required verifications.
• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The Florida Department of Transportation values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at View phone number on click.appcast.io for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location: FT LAUDERDALE, FL, US, 33309