Personal Injury Litigation Assistant

Job Description

Job Description

Experienced Personal Injury Litigation Assistant

Andrew Pickett Law, PLLC | High-Performance Litigation Team

Are You an Exceptional Litigation Assistant Who Thrives on Organization, Accountability, and Getting Things Done?

Andrew Pickett Law is seeking an experienced, highly motivated Personal Injury Litigation Assistant who takes pride in exceptional organization, accuracy, efficiency, and client service.

We are looking for more than someone who completes administrative tasks. We want a proactive, dependable professional who anticipates needs, takes ownership of responsibilities, and ensures the litigation team operates at the highest level.

The ideal candidate is someone who loves being organized, thrives in a fast-paced environment, pays attention to the smallest details, and finds satisfaction in keeping everything running smoothly.

You understand that behind every deadline, court filing, and scheduled appointment is a client who is depending on our team.

If you are driven, exceptionally organized, accountable, and passionate about delivering an outstanding client experience, we want to hear from you.

What You'll Do

Litigation Support & Case Coordination

• Provide comprehensive administrative and procedural support to assigned litigation attorneys and paralegals.

• Open and organize new litigation files, ensuring all required documents and information are accurately transferred and maintained.

• Proactively monitor assigned tasks, outstanding requests, and upcoming litigation events.

• Anticipate the administrative needs of the litigation team and take initiative to keep workflows moving efficiently.

• Coordinate with attorneys and paralegals to ensure administrative requirements are completed timely and accurately.

Court Filings, Calendaring & Deadline Management

• Prepare routine legal correspondence, notices, summonses, and other procedural documents using firm-approved templates.

• Electronically file and serve court documents in accordance with applicable rules and firm procedures.

• Process incoming pleadings, notices, orders, and other court documents promptly and accurately.

• Calendar hearings, depositions, mediations, trial dates, discovery deadlines, and other litigation events.

• Monitor litigation calendars and deadline chains, ensuring all applicable dates are accurately entered and communicated.

• Coordinate and confirm hearings, depositions, meetings, and other litigation events with clients, attorneys, opposing counsel, and vendors.

• Identify potential scheduling conflicts or deadline concerns and escalate them promptly.

Document & Case File Management

• Maintain accurate, organized, and up-to-date electronic litigation files.

• Upload, categorize, and maintain pleadings, discovery, correspondence, court orders, and other case documents.

• Maintain litigation document indexes and ensure required information is readily accessible to the legal team.

• Coordinate requests for outstanding documents, records, and other materials as directed.

• Follow up proactively on outstanding requests to ensure timely receipt.

• Assist with the assembly and organization of deposition materials, hearing exhibits, and trial notebooks.

• Ensure all completed work and communications are properly documented in the firm's case management system.

Client Communication & Experience

• Provide exceptional service to clients through professional, compassionate, and responsive communication.

• Coordinate client appointments, attorney calls, deposition preparation sessions, and other litigation-related meetings.

• Communicate logistical information and scheduling details clearly and timely.

• Help clients understand upcoming appointments, required documents, and administrative next steps.

• Respond promptly to client inquiries and ensure substantive legal questions are directed to the appropriate attorney or paralegal.

• Proactively follow up with clients regarding outstanding documents, appointments, and required information.

• Help create a seamless, organized, and supportive experience for every litigation client.

Performance & Accountability

• Consistently meet expectations for accuracy, responsiveness, timeliness, and task completion.

• Take personal ownership of assigned responsibilities and ensure tasks are completed without repeated reminders.

• Maintain exceptional attention to detail in court filings, calendaring, and case documentation.

• Identify administrative obstacles and take initiative to resolve them.

• Communicate proactively with team members regarding deadlines, outstanding items, and potential concerns.

• Welcome feedback and continuously look for ways to improve efficiency, organization, and performance

We offer:

• Competitive compensation based on experience.

• Health insurance.

• 401(k).

• Paid holidays and paid time off.

• Bonus opportunities.

• Opportunities for professional development and career growth.

• A collaborative, high-performance work environment.

Position Details

• Job Type: Full-time, hourly

• Work Location: In-person

• Schedule: Monday–Friday

• Compensation: Starting at $45,000 annually, based on experience

• Background Check: Required

Compensation:

Starting at $45,000 annually, based on experience

Responsibilities: Who We're Looking For

You are the person who keeps everything organized, anticipates what needs to happen next, and makes sure nothing gets overlooked.

You don't need constant supervision or reminders. You take pride in completing your work correctly, on time, and to the highest standard.

You understand that exceptional administrative support is essential to exceptional legal representation.

Our ideal candidate demonstrates:

• Exceptional Work Ethic: Reliable, disciplined, self-motivated, and committed to consistently producing high-quality work.

• Outstanding Organization: Able to manage numerous tasks, deadlines, and competing priorities without losing track of details.

• Exceptional Attention to Detail: Understands that accuracy is critical when managing court filings, deadlines, and legal documents.

• Proactive Mindset: Anticipates needs, takes initiative, and identifies potential problems before they become urgent.

• Accountability & Follow-Through: Takes ownership of responsibilities and completes tasks without repeated reminders.

• Sense of Urgency: Responds promptly, prioritizes effectively, and understands the importance of keeping litigation moving.

• Client-Centered Approach: Communicates with empathy, patience, and professionalism.

• Strong Communication Skills: Keeps attorneys, paralegals, and clients informed while maintaining clear and accurate documentation.

• Team-Oriented Attitude: Takes pride in contributing to the success of the entire litigation team.

• Coachability: Welcomes feedback, embraces new processes, and continuously works to improve.

What Success Looks Like

At Andrew Pickett Law, we believe that exceptional performance is demonstrated through consistency, accountability, and results.

Our successful Litigation Assistants:

• Complete court filings and procedural tasks accurately and on time.

• Maintain reliable, accurate litigation calendars.

• Ensure documents and case files are organized and current.

• Consistently complete assigned tasks without repeated reminders.

• Anticipate the needs of attorneys and paralegals.

• Communicate promptly and professionally with clients and team members.

• Take ownership of outstanding requests and follow-up responsibilities.

• Help create an organized, responsive, and exceptional experience for every client.

Qualifications: Required Qualifications

• Minimum of two years of experience supporting litigation matters in a law firm, preferably in personal injury litigation.

• Experience with electronic court filing and legal calendaring.

• Knowledge of litigation documents, court procedures, and deadline management.

• Strong organizational and time-management skills.

• Exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office and legal case management software.

• Ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications

• Plaintiff-side personal injury litigation experience.

• Familiarity with Florida court procedures and the Florida Courts E-Filing Portal.

• Experience with Filevine or comparable legal case management software.

• Experience supporting multiple attorneys or litigation paralegals.

Ready to Make a Difference?

If you are an experienced litigation assistant who takes pride in organization, accuracy, accountability, and exceptional client service, we encourage you to apply.

When applying, please tell us:

1. How many years of litigation support experience do you have?

2. What experience do you have with Florida court filing and litigation calendaring?

3. How do you manage competing deadlines and ensure nothing is overlooked?

4. Describe a time you proactively identified and resolved a problem before it affected a case.

5. What does providing an exceptional client experience mean to you?

About Company

Andrew Pickett Law is a growing personal injury law firm committed to exceptional legal representation and compassionate client service.

We believe that every member of our litigation team plays an important role in our clients' success.

We are building a team of dedicated professionals who value accountability, teamwork, continuous improvement, and excellence in everything they do.

Andrew Pickett Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.