Senior Office Support Specialist 2026-02194

Senior Office Support Specialist

The Wyoming Department of Corrections Central Office in Cheyenne is seeking a Senior Office Support Specialist to join our team. The position supports the Central Office with complex administrative and clerical support. Responsible for senior administrative management of day-to-day operations, assigned programs or projects; may provide leadership and guidance to administrative staff.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Human Resource Contact: Anna Krier View phone number on click.appcast.io or View email address on click.appcast.io

Essential functions include:

• Acts as liaison between director, division administrators, and program managers to coordinate calendars for meetings and conference calls.
• Provide instruction on office policies, procedures, and rules and may proctor examinations.
• Attends, takes minutes, and prepares necessary records for meetings.
• Reports time for executives weekly and vehicle mileage as necessary.
• Makes all necessary travel arrangements for executive staff.
• Receives, analyzes, and responds to requests for information.
• Compiles and analyzes a variety of data and information and prepares related reports.
• Explains program requirements and interprets policies.
• Administers the database for information.
• Prepares routine response/notification letters.
• Prepares a routine compliance schedule.
• Determines scope of work through data and service analysis.
• Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information.
• Involved in the procedure of drafting regulations for an agency or program/project.
• Direct workflow of the office.
• Screens visitors to determine whether they should be given access to specific individuals.
• Work may involve taking on various administrative responsibilities to allow management to focus on critical issues.
• Coordinates a variety of advanced, diversified, and/or confidential administrative support functions.
• Represents management in matters with immediate staff, agency staff, other agencies, and the public.
• Conducts research related to the specific project or program.

Knowledge of applicable computer applications, maintenance procedures and systems, preparation of complicated documents, and understanding of the agency and each respective division/program is required.

Minimum qualifications include a Bachelor's Degree (typically in Business) and 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II or 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II.

Physical working conditions typically involve sitting comfortably to perform the work, with some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.