Marketing Coordinator

Job Description

Job Description

Marketing Coordinator

Job Description

The Marketing Coordinator plays a key role in driving business development and marketing initiatives by developing proposals, managing client outreach, and supporting firmwide branding efforts. This position blends strategic thinking with hands-on execution, collaborating closely with leadership and cross-functional teams to create compelling materials, maintain the CRM database, and help win new work. The role is ideal for a marketing professional with strong communication skills, excellent organization, and a passion for the built environment.

Responsibilities

• Develop and implement marketing strategies and outreach activities that support business development goals.
• Support client outreach efforts, including networking, email campaigns, social media initiatives, meeting preparation, and follow-up communication.
• Maintain and manage the Zoho CRM database, including contact records, opportunity tracking, and data integrity.
• Track, evaluate, and coordinate responses to RFQs, RFPs, and interview opportunities.
• Assist in developing proposals, qualifications packages, and client presentations that clearly communicate the firm’s value.
• Maintain and update marketing materials, including project descriptions, visual and narrative assets, and social graphics.
• Collaborate with internal teams to create clear, compelling project narratives and case studies.
• Support branding initiatives, award submissions, and general marketing and business development efforts.
• Analyze business development activities to identify trends, measure effectiveness, and uncover growth opportunities.

Essential Skills

• 3–5 years of experience in business development, marketing, or communications.
• Proven experience developing proposals, qualifications packages, or client presentations.
• Strong written and verbal communication skills with the ability to tailor messaging to different audiences.
• Strong organizational skills with the ability to manage deadlines and competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• Proficiency in Adobe InDesign for creating and formatting marketing and proposal materials.
• Experience using AI platforms to support marketing or content creation activities.
• Experience working with CRM systems, with Zoho strongly preferred.
• Ability to collaborate effectively across teams and work closely with firm leadership.
• Experience working with RFQs, RFPs, and proposal development processes.
• Business development experience, including client outreach and relationship support.

Additional Skills & Qualifications

• Experience in architecture, engineering, construction, or real estate industry settings.
• Specific experience managing or maintaining Zoho CRM, including contacts and opportunity pipelines.
• Strong networking and relationship-building strengths, both internally and externally.
• Interest or curiosity in architecture, design, branding, and the built environment.
• Familiarity with marketing in a design-driven or AEC (architecture, engineering, construction) context.
• Comfort working with visual and narrative content to support brand and project storytelling.

Work Environment

This is a full-time, in-office role based in a Midtown Manhattan studio.

The work environment is fast-paced, collaborative, and strongly design-driven, with a studio culture that values open dialogue, constructive critique, and shared ideas.

The firm emphasizes creativity, organization, accountability, and strong communication, offering meaningful responsibility and clear opportunities for growth and learning.

The culture is grounded in curiosity, mutual respect, and inclusivity, and the organization provides competitive benefits, including health insurance, 401(k), commuter benefits, and paid vacation.

All candidates must be legally authorized to work in the United States.

This is a Contract to Hire position based out of Jersey City, NJ.

The pay range for this position is $40.00 - $52.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Jersey City,NJ.

This position is anticipated to close on Jul 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.