Purchasing Assistant

Purchasing Assistant Job No: 540338 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Veterinary Medicine/Animal Care Department: 28011200 - VM-BUSINESS OFFICE Job Description Classification Title: Purchasing Assistant Classification Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Responsibilities Daily Purchasing Duties Receive, research, process, and fulfill new order inquiries and requests Investigate and reconcile outstanding orders Employ proactive cost-savings initiatives Communicate, coordinate, and cooperate with internal and external contacts Use online and customized software applications Follow University and State buying policies, protocols, and regulations Provide exceptional customer service Long-Range and Situational Duties Establish and manage maintenance contracts Liaise with suppliers and representatives Support customers in their use of procurement systems Find alternatives for regularly stocked commodities Collaborate with CVM fiscal teams Assist with budgetary quotes Audit buying patterns for efficiency and effectiveness Interpret, explain, and apply complex policies and procedures Research, identify, evaluate, support, and resolve discrepancies Complete training requirements Analyze and Reporting Duties Yearly Purchase Order reviews and recommendations for new Purchase Orders Purchasing trends Annual audit requirements Departmental spending trends May have to operate a state vehicle over limited distances Other duties as assigned. Expected Salary $17.50 - $19.00 / hour Required Qualifications High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. A valid Driver's License is required. Preferred Qualifications Proven excellence and experience in procurement. Proven excellence in customer service. Knowledge of accounting principles and their applications. Knowledge of medical and scientific products and their applications. Knowledge of State, UF, and College regulations, policies, and procedures. Strong internal initiative, problem-solving, and interpersonal skills. Good public relations skills. Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously. Ability to plan, organize, and coordinate work assignments. Ability to use MS Office and fiscal-based applications. Our Commitment The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or the Florida Relay System at View phone number on click.appcast.io (TDD) or visit Accessibility at UF. #J-18808-Ljbffr