Assistant Vice President for Finance & Controller

Job Description

WHO WE ARE

The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the university's Mission, which is informed by the Apostolic Constitution Ex corde Ecclesiae, the Catholic Church's governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.

SUMMARY

UD is currently seeking an Assistant Vice President for Finance & University Controller ("Controller") who will be responsible for oversight of all accounting and financial reporting activities. The Controller will lead all day-to-day accounting operations of the University and supervise a team including functional responsibility over accounting, accounts payable, payroll, purchasing, grant accounting, treasury, and endowments. The Controller will ensure that the University has the systems and procedures in place to support effective program implementation and conduct flawless audits. This position will be a key contributor in the continual improvement of business processes including the integration of technology solutions with operational processes and systems, to achieve maximum efficiency and effectiveness.
PRIMARY RESPONSIBILITIES

• Oversee all accounts, ledgers, and reporting systems ensuring compliance with GAAP standards and all regulatory requirements. Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements.
• Responsible for accurate and timely preparation of financial reports including, but not limited to, annual audited financial statements (including single audit report), defined contribution plan audit, IRS forms 990 and 990-T, IRS form 941, 5500, etc. Coordinates reporting financial information to IPEDS, NCAA, SACSCOC, and other external entities.
• Establish and maintain comprehensive internal controls designed to mitigate risk, protect assets and support the financial infrastructure of the university. Design internal controls that provide assurance in achieving specified objectives in: 1) effectiveness and efficiency of operations, 2) compliance with laws and regulations, and 3) reliability of financial reporting.

• Responsible for preparation of compliance certificates as required by banks and/or as required by debt covenants.
• Manage the accuracy and productivity of day-to-day activities of accounts payable, fixed asset records, payroll, general ledger & entity accounting, cost accounting, purchasing, treasury and endowments.
• Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
• Oversee the accounts payable function ensuring full compliance with University policies and procedures.
• Oversee accounts receivable operations and process - including all student billing, third party billing, collections monitoring and bad debt monitoring. Oversee the cashiering function. Support financial infrastructure for program implementation and related billings.
• Safeguard revenue and monitor expenditures for Office of Finance. Work with AVP Budget to ensure alignment of budgets with actual financial activity.
• Oversee all purchasing activities ensuring full compliance with University policies and procedures.
• Oversee all payroll activities ensuring full compliance with university policies and procedures and IRS filing requirements.
• Oversee treasury function to include bank reconciliations and executing cash management transfers. Makes operating cash investments in consultation with CFO.
• Supervise compliance and reporting of quarterly/annual endowment reporting on endowment funds, corporate and foundation grants.
• Reviews Gift Agreements with which each endowment fund is controlled.
• Under direction of the CFO interfaces with external accounting and auditing entities, banks, credit card companies, and external vendors.
• Ensure the accurate and timely processing of all accounting transactions and compliance with Federal, State, Department of Higher Education, Texas Higher Education Coordinating Board, and College regulations and policies and generally accepted accounting practices.

Additional Qualifications/Responsibilities

MINIMUM REQUIREMENTS

• Bachelor's degree in Accounting or Finance.
• Minimum of seven years of progressively responsible general accounting experience, two of which were supervisory.

PREFERRED QUALIFICATIONS

• Master's degree or CPA.
• Experience in not-for-profit.

SUPERVISORY RESPONSIBILITIES

Assistant Controller; Director of Student Accounting & Bursar; Manager, Accounts Payable; Manager, Payroll