Accounts Payable Associate

Accounts Payable Associate

Location: Fairfax, IA(Onsite)

Duration: 12 months

Schedule: 40 Hours

Pay: $22-$23/hour, DOE

Job Summary

Responsible for managing the accounts payable functions including collection procedures and AP disbursement process. Also responsible for auditing to ensure all required paperwork for carrier payments and customer invoicing is received

Qualifications

• Required Experience
  • 1 year of accounts receivable, accounts payable, or general accounting experience.
• Preferred Experience
  • 2 years of accounts receivable, accounts payable, or general accounting experience in the transportation industry.
  • Knowledge, Skills, and Abilities
  • Knowledge of accounts payable and general accounting procedures.
  • Ability to utilize and develop spreadsheets including the use of formulas and graphs.
  • Solid computer skills with a wide variety of software programs.
  • Attention to detail and high level of accuracy.
  • Ability to maintain integrity of confidential business information.
  • Problem solving and analytical skills.
  • Proficient in data entry.
  • Ability to work effectively in a collaborative and inclusive work environment.

Education Requirements

• High School Diploma Required
• Associate Degree Preferred

Responsibilities

• Audit carrier paperwork to ensure all required documents are present and legible and all information from the invoice reconciles with payables.
• Process and pay carrier invoices using the appropriate software systems.
• Process and pay vendor invoices including auditing vendor statements, obtaining approval for payment, and mailing checks.
• Research and resolve discrepancies on vendor and carrier invoices.
• Forward factoring letters and releases to payment processing company.
• Generate reports to ensure paperwork for all loads has been received.
• Effectively communicate with vendors regarding payment status requests.
• Create, modify and maintain documents and SOP's electronically on Sharepoint.
• Independent judgement and evaluation of fraudulent activity.
• Proactively identify and resolve gaps in the payables supporting documentation
• Develop guidance for technology policies to improve workflows