Sales Coordinator

Sales Coordinator Position Summary The Sales & Marketing Assistant plays a key supporting role in driving revenue and enhancing the guest experience at Overton Hotel. This position provides administrative, sales, and marketing support to the Sales & Marketing team while also assisting hotel leadership with day‑to‑day operational and strategic initiatives. We are seeking an energetic, hands‑on individual who is always ready to jump in, support any department, and keep operations moving forward. This is a highly visible role requiring strong organization, attention to detail, and a proactive, service‑oriented mindset. Key Responsibilities Sales Support Assist the Director of Sales with tracking project timelines, deadlines, and follow‑ups to ensure initiatives are executed efficiently Assist Sales Managers with prospecting, lead generation, and account research Manage and update CRM systems, account records, and sales activity tracking Coordinate site visits, showroom, client tours, and VIP arrangements Conduct follow‑ups with clients to maintain relationships and uncover new opportunities Marketing Support Assist with execution of marketing campaigns, promotions, and partnerships Liaison between hotel and marketing team, giving feedback for social media content, email marketing, and website updates Support creation of sales collateral, presentations, and promotional materials Help maintain brand standards across all departments, ensuring all collateral is approved and with consistent messaging Leadership & Administrative Support Provide direct administrative and project support to the General Manager and hotel leadership team Assist the General Manager with tracking project timelines, deadlines, and follow‑ups to ensure initiatives are executed efficiently Prepare reports, presentations, and internal communications Assist in organizing meetings, events, and strategic initiatives—taking notes when needed Handle special projects that contribute to overall hotel performance Operations & Team Support Act as a flexible, on‑the‑floor resource—ready to assist across departments as business needs arise Maintain a high level of visibility throughout the hotel, supporting both team members and guests Step in to assist with events, group arrivals, and high‑demand periods Foster a team‑first environment by proactively identifying ways to support operations Qualifications 1–3 years of experience in hospitality, sales, marketing, or administrative support preferred Strong organizational and multitasking skills Excellent written and verbal communication Proficiency in Microsoft Office (Excel, Word, PowerPoint); Opera, and STS a plus Detail‑oriented with strong follow‑through Ability to work in a fast‑paced, team‑oriented environment Energetic, proactive, and willing to take initiative across multiple areas of the hotel Professional, positive, and service‑driven attitude Preferred Skills Experience in hotel sales or events Familiarity with social media platforms and marketing tools Excellent communication skills and basic understanding of hotel operations Why Our Associates Love HVMG Career growth opportunities across our nationwide portfolio Flexible scheduling Access up to 40% of your earned wages before payday with PayActive Paid Time Off (PTO) and Paid Holidays Full healthcare benefits: medical, dental, and vision 401(k) with guaranteed 4% match and no vesting period Exclusive hotel and food & beverage discounts The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract. HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training. #J-18808-Ljbffr