Program Coordinator II

Job Details Are you looking to join a healthcare company that is based on excellence and love? Then this is the position you need to check out! ChristianaCare is one of the country's most dynamic healthcare organizations, centered on improving health outcomes, making high-quality care more accessible, and lowering healthcare costs. ChristianaCare includes an extensive network of outpatient services, home health care, urgent care centers, three hospitals (1,299 beds), a free-standing emergency department, a Level I trauma center and a Level III neonatal intensive care unit, a comprehensive stroke center and regional centers of excellence in heart and vascular care, cancer care, and women's health. It also includes the pioneering Gene Editing Institute and was rated by IDG Computerworld as one of the nation's Best Places to Work in IT. ChristianaCare is a nonprofit teaching health system with more than 260 residents and fellows. It is continually ranked by U.S. News & World Report as the Best Hospital. With the unique CareVio data-powered care coordination service and a focus on population health and value-based care, ChristianaCare is shaping the future of health care. ChristianaCare Offers Full Medical, Dental, Vision, Life Insurance, etc. Two retirement planning offerings, including 403(b) with company contributions Generous paid time off with annual roll-over and opportunities to cash out 12-week paid parental leave Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through View email address on click.appcast.io, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more! About This Position ChristianaCare is searching for Program Coordinator II to assist and partner with the Advance Practice Clinicians (APC) Professional Development Manager by managing the day-to-day operations of administrative functions within the department. Coordinates the APC Fellowship and the Nurse Residency Programs. Responsibilities Include.... Supports APC Fellowships (6 currently): Coordinates and manages day to day scheduling for program activities for candidates for the APC Fellowship. Coordinate interviews for prospective candidates for the APC Fellowship programs. Coordinate all APC Fellowship meetings for program leadership. Coordinate APC educational offerings. Assist with scheduling classes in Learning Space. Submit Avatier requests for onboarding new employees. Create templates for the Revenue Cycle schedule for primary care fellows. Communicate with the rotating specialty providers to coordinate rotation availability. Reserves conference rooms for any meetings/interviews, including weekly education and cohort meetings. Process purchase orders, check requests, and supply orders for APC fellowships. Submits IT request for new hires. Maintains vacation schedules and PTO calendar for fellows and APC Professional Development Manager, APC Fellowship coordinators. Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, etc. APC Fellows and RN residents (6 APC fellowships) Maintains APC Fellowship TEAMS site Assists with program accreditation activities where appropriate. Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors. Performs other related duties as required. APC Professional Development Manager Manage the calendar of APC Director. Schedules meetings and creates meeting minutes upon request for APC Manager and Fellowship coordinators. Support the APC Director in overseeing the APC Professional Development committee. (meeting schedule and minutes). Coordinates APC Orientation Day: speakers/evaluations/room assignments, photocopying and contacts Systemwide APC Clinicians to confirm attendance. Assists with communication of APC Grand Rounds and APC Pharmacology Conference. Nurse Residency/Fellowship Supports the RN Residency and RN Fellowship Programs Coordinate interviews for prospective specialty track RN Residents (3X per year). Coordinate all prospective Direct Unit Hire Interviews for the RN Residency Program weekly utilizing the Bookings System. Timekeeping in Kronos: Monitor and approve timecards in Kronos, manage PTO, disability, for all direct hire RN Residents and RN Fellows. Utilize Resource Scheduler to reserve conference rooms. Creates meeting minutes and data tracking files upon request, for monthly RN Residency coordinator meetings and/or RN Residency outcome metrics. Perform purchasing duties, including processing purchase/catering orders, check requests, and supply orders for the Nurse Residency/Fellowship program and maintain itemized purchasing list. Other Duties Covers iLEAD front desk area and answers phones. Welcomes Visitors. Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors. Performs other related duties as required. MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: High school diploma or equivalent required Five years of progressively responsible administrative duties required Hourly Pay Range: $23.85 - $35.78 This pay rate/range represents ChristianaCare’s good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements. Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law. Post End Date Jul 20, 2026 EEO Posting Statement ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit Christiana Hospital, Newark, Delaware. This 1,007-bed, 1.3-million-square-foot modern facility provides a level of care only available in large-scale teaching hospitals. Christiana Hospital includes Delaware's only Level-I Trauma center (as verified by the American College of Surgeons), which is prepared to handle the most extreme medical emergencies. In fact, it is the only Level-I Trauma center on the East Coast corridor between Baltimore and Philadelphia. Christiana Hospital has also been nationally recognized in U.S. News & World Report's Best Regional Hospitals rankings as #1 in Delaware and #3 in the Philadelphia metro area, plus High Performing in 9 Adult Procedures/Conditions Christiana Care Health System Website