Staffing Coordinator

OVERVIEW

The primary responsibilities of the Staffing Coordinator at Newport Meadows is to create and maintain staff schedules, track attendance, monitor lateness and absences, minimize overtime, and provide reports to management related to productive and non-productive hours. The Staffing Coordinator is expected to work with the Human Resources department to maintain current contact information on all staff and ensure all employees are complying with employment procedures related to attendance.

Staffing Coordinator Job Responsibilities

• Create and post monthly staff schedules through our scheduling platform - StaffLion

• Track and post changes and approve trades in the absence of the DON or as delegated by DON

• Post and fill open shifts as they occur

• Maintain timely records o call-offs, tardy/early arrivals and coordinate daily with HR to ensure attendance policies are administered promptly and fairly

• Alert HR to possible FMLA or other Leave of Absence issues

• Monitor daily PPD

• Monitor and minimize staff overtime

• Notify HR of terminations or no-call, no shows as these occur to facilitate timely replacement

• Maintain accurate phone and/or email contact lists of current staff, locate employees willing to pick up vacant shifts created by call offs

• Coordinate with HR to schedule job candidate orientation

• Contact and schedule agency staff as last resort to meet PPD

• Assist new employees in acclimating to facility policies, procedures and routines

• Provide accurate and timely reports to DON, Facility Administrator and management on issues relating to staffing, vacancies and agency use, or other topics as assigned

• Notify HR of all status changes, e.g., part-time to full-time, etc.

• Monitor agency use to ensure department expenditures for agency are at or below budgeted level

• Send daily documentation of absenteeism to payroll

• Provide accurate daily schedules for each shift

• Keep DON informed of personnel needs and scheduling difficulties

• Keep accurate records of all PTO and change requests

• Assign and maintain pool personnel timekeeping system

• Other duties as assigned by the Director of Nursing

Staffing Coordinator Qualifications

• Graduate of an accredited high school or GED preferred

• Previous staffing experience is required

• Experience in a long-term care setting required

• Ability to work independently or part of a group

• Effectively communicate with others

Why choose to work at Newport Meadows?

• Health & Dental Insurance

• Generous paid time off (PTO)

• Paid holidays

• Continuous professional and clinical training

• Awards and recognition programs

• Tuition reimbursement

Imperial Healthcare Group is an Equal Opportunity Employer and drug-free workplace.