Executive & Operations Coordinator

**This is an in-person position at our Greenwood Village, Colorado office. It is not remote. Applicants must live within commuting distance of the Denver metro area.

Executive & Operations Coordinator

Mile High Multilingual Services, Inc. ·

Greenwood Village, CO ·

Full-time, in-office

Pay: $27.00 – $29.00 USD per hour, based on experience.

Benefits: PTO, health, dental, vision, 401K, life insurance, paid holidays.

***

About us

Since 2004, Mile High Multilingual Services has connected Colorado’s hospitals, schools, government agencies, and nonprofits with professional interpreters and translators in more than 180 languages. Our mission is access, equity, and high-quality communication across languages and cultures. We are a woman-owned company with exacting standards for compliance, accuracy, and service.

The role

This is the Executive’s right hand and the person the whole company relies on. You will own the systems, records, and follow-through that let our team, interpreters, and clients count on us every day. This is not a receptionist role. It is for someone who takes ownership, catches what others miss, and wants to grow with a company that values precision.

What you will own

• Manage the executives’ calendar, inbox priorities, meeting preparation, and follow-ups
• Support proposal (RFP) submissions: gather documents, track deadlines, and check accuracy
• Keep company certifications and vendor registrations current
• Complete interpreter onboarding in our systems after approval
• Process incoming fax and portal requests and route them to the right coordinator
• Back up the scheduling team on phones during busy periods
• Keep tracking logs, checklists, and procedures accurate and up to date
• Help us automate repetitive work in Microsoft 365 and our scheduling system
• Coordinate team and interpreter recognition and appreciation events

What you bring

• 3+ years as an executive assistant, operations coordinator, or office manager
• Excellent written English: precise, professional, and error-free
• Strong Microsoft 365 skills (Outlook, Excel, SharePoint, Teams) and quick at learning new systems
• Proven discretion with confidential information
• Good judgment about priorities when many requests arrive at once
• Reliability: you do what you say, when you say, and speak up early when something is at risk

Preferred: Bachelor’s degree or higher. Experience in language services, healthcare, education, or government contracting; HIPAA training.

Our hiring process (about 1-2 weeks)

1. Send your resume and complete our short application form
2. 15-minute phone call with the supervisor
3. 90-minute paid work exercise you complete from home
4. In-person interview with the executives
5. References and offer

How to apply

Step 1: Submit your resume here.

Step 2: Complete our short application form (about 15 minutes). Form link: Executive & Operations Coordinator – Fill out form. We will not review applications without the form.

***Mile High Multilingual Services is a drug-free and smoke-free workplace. This position requires a background check after a conditional offer. Mile High Multilingual Services is an equal opportunity employer.