Accounting Specialist - Accounts Payable

Accounting AP Specialist

Extraco Banks is seeking a detail-oriented and experienced Accounting AP Specialist to join our Accounting team in Waco, Texas. This position is responsible for supporting the organization's accounts payable and general accounting functions through accurate invoice processing, payment disbursement, vendor support, expense reporting, and financial record maintenance. The ideal candidate will have strong accounts payable and general accounting experience, excellent attention to detail, and the ability to manage high-volume transactions while meeting critical deadlines. This role plays an important part in maintaining accurate financial reporting, supporting internal employees and external vendors, and helping protect the organization from payment and invoice fraud.

Accounts Payable & Invoice Processing

Process high volumes of invoices and expense reports accurately and efficiently.

Ensure accurate general ledger coding to support reliable financial reporting.

Manage Accounts Payable payment disbursements, including check runs, voids, and check reissuances.

Manage the Accounts Payable email inbox and respond to inquiries in a timely manner.

Assist employees with invoices, expense reports, and the submission of documentation through the accounts payable system.

Validate invoice details and related email communications to help mitigate fraud risk.

Vendor Management & Support

Communicate regularly with vendors regarding invoices, payments, and account questions.

Complete W-9 verification and maintain appropriate vendor documentation.

Research and resolve discrepancies involving vendor invoices and statements.

Provide professional and responsive service to both internal employees and external vendors.

Accounting & Financial Support

Calculate and remit monthly sales tax payments.

Assist with year-end 1099 processing.

Assist with Fixed Assets and other general ledger functions.

Maintain accurate records and supporting documentation related to accounts payable activities.

Policies, Procedures & Compliance

Assist with annual updates to the Expense Policy and support compliance with established guidelines.

Maintain and update Accounts Payable manuals and forms, including recurring payment information and departmental chart of accounts documentation.

Participate in annual compliance and fraud training.

Complete training related to accounts payable software to remain current on system upgrades and changes.

Operational Excellence

Maintain accuracy while processing a high volume of financial transactions.

Manage multiple priorities while consistently meeting critical deadlines.

Independently research and resolve problems using logical analysis.

Identify discrepancies and work toward timely resolution.

Support effective and efficient Accounting operations through accuracy, organization, and responsive service.

Required Qualifications

Associate's degree or higher in Accounting.

Five or more years of accounts payable and/or general accounting experience.

Required Skills & Abilities

Strong attention to detail and accuracy.

Ability to meet critical deadlines.

Excellent written and verbal communication skills.

Proficiency in Microsoft Excel and Word.

Ability to work independently.

Strong analytical and problem-solving skills with the ability to resolve issues through logical analysis.

Strong organizational and time-management skills.

Ability to provide excellent service to employees and vendors.

Ability to handle financial information with appropriate care and discretion.

Work Environment & Physical Requirements

Work is performed primarily in a professional office environment.

Regular use of standard office equipment, including computers and telephones.

Ability to remain in a stationary position for extended periods.

Occasional lifting of up to 25 pounds.

Standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Occasional overtime may be required during the week and/or on weekends.

Equal Opportunity Employer Extraco Banks is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.