HR & Accounting Coordinator

Job Description

Job Description

We are seeking a detail-oriented and highly confidential HR & Accounting Coordinator to support both Human Resources and Accounting functions in a shared-services role. This position will focus on payroll administration, employee data management, benefits coordination, HR compliance, and basic accounting support.

The ideal candidate will have strong attention to detail, experience handling sensitive employee and payroll information, and the ability to work efficiently in a fast-paced, multi-shift manufacturing environment.

Key Responsibilities

Human Resources Support

• Maintain employee personnel files, I-9 documentation, and onboarding records
• Enter, update, and audit employee information in HRIS and payroll systems, including new hires, employee changes, and terminations
• Assist with payroll processing, including weekly and semi-monthly payroll cycles
• Review timekeeping records, assist with payroll audits, and support pay correction processes
• Support benefits administration, including enrollments, changes, deductions, and employee updates
• Track leave balances, including PTO, leave of absence, and FMLA, as applicable
• Assist with open enrollment preparation and post-open enrollment audits
• Maintain strict confidentiality of employee records and company information
• Assist with HR reporting, audits, compliance documentation, and other administrative HR tasks

Accounting Support

• Assist with payroll reconciliation and general ledger support
• Process accounts payable invoices and employee expense reimbursements
• Assist with coding payroll and benefit expenses to appropriate cost centers
• Support month-end close activities related to payroll and benefits
• Maintain accurate accounting records and documentation for audit readiness
• Assist with basic financial reporting, data entry, and recordkeeping
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate degree preferred
• Minimum of 2 years of experience in payroll, HR administration, accounting, or a related role
• Working knowledge of payroll processing and basic accounting principles
• Experience with HRIS and payroll systems preferred
• Proficiency in Microsoft Excel and standard office software
• Strong attention to detail and accuracy
• Ability to maintain a high level of confidentiality
• Strong organizational and time-management skills
• Ability to communicate effectively with employees, supervisors, and management
• Ability to work efficiently in a fast-paced, multi-shift manufacturing environment

Working Conditions and Physical Requirements

• Primarily office-based position with regular use of a computer, telephone, and standard office equipment
• Frequent interaction with employees, supervisors, and management across multiple shifts
• Periodic exposure to a manufacturing environment, including noise, dust, temperature changes, moving equipment, and industrial traffic when accessing production areas
• May be required to walk through production areas while wearing appropriate personal protective equipment, or PPE
• Work schedule generally aligns with standard business hours but may require extended hours during payroll processing, open enrollment, audits, or month-end close
• Ability to sit for extended periods
• Ability to stand and walk periodically throughout the facility
• Ability to lift and carry up to 20 pounds occasionally, including files, boxes, and office supplies