Assistant Project Manager II

Job Summary

Assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA's PMIS system (e-Builder®).

The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff, and Contract Services.

Daily work location will be the Capital Program Office location based on a Hybrid telework or full-time in-office basis at the discretion of the MBTA. Participation in on-site meetings and other activities will also be required.

Duties & Responsibilities

• Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, contract cost, and project schedule requirements are met.
• Acting on behalf of the project manager in their absence or as assigned by the project director or senior director.
• Assist in managing projects in accordance with the following MBTA Manuals, policies, and procedures as may be amended from time to time, or Program Specific delivery protocols and procedures if supporting a major MBTA program: Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting,
• Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process under the direction of a project manager or director.
• Assist in coordinating with municipal officials, the public, and other outside parties for projects that require collaboration and coordination for project development and delivery.
• Assist in the procurement of consultants and contractors.
• Assist in the review of monthly payments and schedule submissions from consultants and contractors.
• Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews, and risk workshops, as required.
• Manage project tasks with other Departments, including the Capital Program Oversight Department (budget planning, administration, and finance), Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required.
• Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
• Prepare project-related correspondence, reports, charts, and presentations for senior management, elected officials, community groups, and others as required.
• Attends and organizes project meetings as necessary, and prepares agenda and minutes, as required.
• Reviews Resident Engineer's and Construction Inspector's Daily Reports to inform higher-level reporting.
• Assists in the preparation of monthly and quarterly project status reports.
• Assists the field team with monitoring construction activities as required.
• Supports contract close out (punch list, O/M, Training, As-Builts etc.)
• Work independently in addressing complex tasks in a time-sensitive environment.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard.
• Coordinate with other MBTA departments, including Railroad Operations and Engineering & Maintenance as required.
• Drive a company or personal vehicle to visit work sites.
• Available to work all shifts and locations as assigned or directed.
• Respond to emergencies, either directly or through subordinates, on a twenty-four (24) hour, seven (7) day per week basis.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the Authority's rules, regulations, collective bargaining agreements (if applicable), and policies of the Authority including the EEO, Anti­-Discrimination and Anti­-Harassment and Anti-Retaliation policies.
• Perform other related duties and projects as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Supervision None

Minimum Requirements & Qualifications

• A Bachelor's degree in Engineering, Architecture, or Construction Management, or directly related field from an accredited institution.
• Three (3) years of engineering design, architecture design, and/or construction experience.
• Two (2) years of experience working on commercial and/or large-scale construction projects.
• Effective organizational, multi­tasking, time management, and interpersonal skills.
• Proficient in Word, Excel, PowerPoint, or Database applications.
• The ability to effectively communicate with regulatory agencies, community organizations, and others on technical and sensitive matters.
• The ability to complete all required Authority training.
• Excellent customer service and conflict resolution skills.
• The ability to provide internal and external customers with a courteous and professional experience.
• A valid driver's license.
• The ability to work any and all shifts and/or locations as assigned or directed.
• Respond, either directly or through subordinates to emergencies on a twenty-four (24) hour, seven (7) seven day per week basis.
• The ability to work effectively with a diverse workforce.

Substitutions A master's degree in a related subject substitutes for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience & Skills

• Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• Experience in transit industry building and infrastructure construction.

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and/or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and/or locations assigned, directed, or necessary for this position, including (for some transit/operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern/co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship/co-op. Additionally, interns/co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings/pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers and Definitions

1. General Disclaimer: