Resale Coordinator

Job Description

Job Description

Resale Coordinator

Neighborhood Management | Allen, Texas

At Neighborhood Management, we believe great people are the foundation of a great company. As a growing community association management company serving communities across Texas and Colorado, we take pride in delivering exceptional service, building strong relationships, and creating an environment where our employees can thrive.

We’re looking for a detail-oriented, organized, and motivated Resale Coordinator who enjoys working with numbers, managing processes, and making sure every detail is handled accurately and efficiently.

If you’re someone who thrives on organization, takes pride in getting things right the first time, and enjoys keeping multiple moving pieces on track, we’d love to meet you!

Whether you have experience in accounting, real estate, mortgage processing, or another detail-driven administrative role, we’re looking for someone who takes initiative, values accuracy, and enjoys being part of a team that makes a difference.

As part of our team, you’ll play an important role in coordinating resale transactions, supporting new community developments, and ensuring accurate financial records and smooth ownership transitions for the communities we serve.

• Prepare Statements of Account (SOAs) for Developer-to-Builder property transactions, including applicable fees and assessments.
• Process ownership transfers, update property records, and ensure accurate documentation following real estate closings.
• Review and verify title company documentation, ensuring paperwork and payments are accurate and complete.
• Accurately process, record, and apply payments, fees, and other financial transactions.
• Scan, record, and deposit checks received from title companies, homeowners, builders, and other sources.
• Maintain accurate transaction records, ownership information, and supporting documentation within our management systems.
• Perform regular audits and reconciliations to ensure transactions are properly documented and completed.
• Maintain Excel tracking systems and assist with preparing and uploading property information for new developments and communities.
• Support the administrative setup and transition of homeowners associations, including updating records and coordinating required documentation.
• Communicate professionally with title companies, builders, homeowners, and internal departments to facilitate smooth transactions.
• Monitor outstanding requests and proactively follow up on missing documentation, payments, and unresolved transactions.
• Research and resolve discrepancies involving payments, ownership records, and account information.
• Assist with financial recordkeeping, outstanding payments, and other accounting-related responsibilities as needed.
• Manage multiple transactions simultaneously while meeting deadlines and maintaining accuracy.
• Identify opportunities to streamline processes, improve efficiency, and strengthen accuracy.
• Collaborate with team members and provide backup support for other accounting and resale functions as needed.

We’re looking for someone who combines exceptional attention to detail, strong organizational skills, and a positive, solutions-oriented attitude.

You’ll be a great fit if you:

• Have a high school diploma or equivalent.
• Have 1–3 years of experience in a professional office, administrative, accounting, or transaction-processing environment.
• Are comfortable working with numbers, processing payments, and reviewing financial information for accuracy.
• Are proficient in Microsoft Excel, Word, and Outlook, with the ability to organize, maintain, and accurately manage detailed spreadsheets and transaction records.
• Have excellent attention to detail and take pride in producing accurate, complete work.
• Enjoy creating order, following established procedures, and keeping processes running smoothly.
• Can manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• Are dependable, self-motivated, and able to work independently while remaining a collaborative team member.
• Communicate clearly and professionally with coworkers, customers, and outside business partners.
• Take initiative, demonstrate accountability, and follow through on responsibilities without needing constant oversight.
• Enjoy identifying inefficiencies and finding ways to improve systems and processes.

Even Better If You Have:

• Experience in accounting, bookkeeping, accounts receivable, or payment processing.
• Experience in real estate, mortgage lending, loan processing, title services, or closing transactions.
• Familiarity with homeowners associations (HOAs), community association management, or property management.
• Working knowledge of HOA governing documents, including Covenants, Conditions & Restrictions (CC&Rs) and Bylaws.
• Experience with Vantaca, CondoCerts, or other HOA management and resale processing platforms.
• Experience preparing Statements of Account, processing ownership transfers, or coordinating real estate closing documentation.
• Experience managing high volumes of transactions or documentation requiring accuracy and strict deadlines.

We’re growing, and we’re looking for great people to grow with us!

At Neighborhood Management, we recognize that our success depends on the people behind it. We’re committed to building a workplace where employees feel valued, supported, and empowered to do their best work.

Here’s what makes Neighborhood a great place to work:

A Growing Organization: Join an established company that’s continuing to expand, creating opportunities to contribute, develop new skills, and grow professionally.

A Team That Works Together: We believe in collaboration, open communication, and supporting one another to achieve shared goals.

Work That Matters: Your contributions help ensure smooth property ownership transitions and support the financial accuracy and operational efficiency of the communities we serve.

Opportunities to Make an Impact: We value fresh ideas, initiative, and employees who look for ways to make things better. Your ideas and expertise matter here!

A Commitment to Our People: We offer a competitive benefits package, including multiple medical plan options, paid time off, and employer-paid short-term disability and basic life insurance.

A Culture of Accountability and Respect: We believe in doing the right thing, taking ownership of our work, and treating colleagues and customers with professionalism and respect.

Location: Allen, Texas Schedule: Monday–Friday Employment Type: Full-Time, Hourly Work Arrangement: 100% In-Office

This position requires regular use of computers, phones, scanners, copiers, and other standard office equipment. Responsibilities involve extended periods of computer work, as well as occasional standing, walking, and reaching.

This is a fully in-office position. Remote applicants will not be considered.

If you’re looking for more than just another administrative job — if you enjoy working with numbers, thrive on organization, and take satisfaction in keeping important processes running smoothly — we’d love to hear from you!

Apply today and explore your future with Neighborhood Management!

Neighborhood Management is an Equal Opportunity Employer. We are committed to maintaining an inclusive and respectful workplace where employment decisions are based on qualifications, performance, and business needs.