Facilities Coordinator

Facilities Coordinator

Rally House is a specialty retail store that carries all things local! We are looking for people who enjoy working for a growing organization, as we currently operate 300+ stores nationwide, with many more to come! You will enjoy an exclusive store discount when you join our team, as well as a competitive benefits package with flexible PTO, 401k match, parental leave, paid holidays, and receive continued development opportunities as we grow our company. We don't just provide jobs, we provide careers. Apply today and be part of our growth!

Job Description

The Facilities Coordinator supports the day-to-day operations of Rally House facilities by assisting with maintenance coordination, vendor management, safety compliance, and general facility support across multiple locations. This role works closely with Facilities Specialists, Managers, store teams, and external vendors to help ensure facilities are safe, functional, and well-maintained while delivering consistent service and support throughout the organization.

Responsibilities

• Support daily facilities operations by monitoring service requests and assisting with building systems such as HVAC, plumbing, electrical, and security
• Maintenance coordination with internal teams and external vendors to ensure timely and effective resolution of maintenance issues
• Assist with vendor onboarding, scheduling, access coordination, and follow-up to ensure work is completed as expected
• Assist with minor space changes, store openings, moves, and closures as directed
• Coordinate office moves, including furniture arrangements and setup of workstations
• Implement and enforce health and safety policies and procedures
• Conduct regular life safety inspections per local jurisdiction requirements and address any deficiencies and/or identified concerns promptly
• Support compliance with safety standards, inspections, and basic regulatory requirements; escalate issues as needed
• Coordinate with utility providers to address any service disruptions
• Work with security vendors to implement and maintain security systems
• Monitor and respond to security incidents, coordinating with internal teams as necessary
• Conduct drills and training sessions to ensure the preparedness of facility occupants
• Assist with sustainability initiatives and basic energy efficiency tracking

Skills and Knowledge

Ability to analyze data trends to identify opportunities for continuous improvement to reduce downtime and costly repairs, Ability to communicate clearly and professionally with store teams, employees, and vendors, Ability to learn maintenance requests and CMMS tracking tools, Ability to prioritize tasks and meet deadlines in a fast-paced environment, Excellent communication and organizational skills with the ability to manage multiple requests, track details, and follow established processes, General familiarity with facilities systems; experience in any/all MEP trades a plus

Qualifications

• High school diploma required; Associate or Bachelor's degree in a related field preferred
• 1-3 years of experience in facilities coordination, operations, customer service, or administrative support
• Familiarity with Microsoft Office 365 and ticketing or work order systems, spreadsheets, and documentation tools; experience with NetSuite is a plus
• Willingness to support locations across multiple time zones as needed
• Must be able to work standard business hours with occasional after-hours support for urgent issues

Physical Requirements

• Ability to operate a computer, keyboard, mouse, and other standard office equipment
• Able to clearly view and read information on a computer screen
• Occasionally lift or move items up to 25 pounds

Location

• On-site in Lenexa, KS

Pay Range

$24.00 - $28.00