Admissions Administrative Assistant

Admissions Administrative Assistant Stephen Gaynor School - New York, NY 10024 Overview Salary Range $28.00 - $33.00 Hourly Position Type Full Time Staff Job Shift Day Education Level Bachelor's Degree Category Admin - Clerical Description Job Overview: The Admissions Administrative Assistant will provide daily on-ground administrative support to the admissions team. Outward facing position that requires a warm, courteous, professional and positive demeanor for communication with prospective parents and students. Will work closely with the admissions team, Division Directors, and school administrative staff to support all aspects of the admissions process. The ideal candidate must be a highly organized, detail-oriented team player with excellent communication skills. Strong technology skills and a mastery of database systems (such as Excel, Google docs, and Veracross) are extremely important. We are looking for someone to start as soon as possible. Essential Functions: Answer general incoming phone and email inquiries Manage multiple calendars Schedule prospective student evaluations and parent tours Schedule prospective student classroom visits Coordinate/schedule meetings via Zoom or conference call Manage and organize applications on a daily basis Communicate with Director of Technology and Director of Communications as needed to maintain smooth functioning of all website and data systems that support the admissions process Prepare and send admissions correspondence such as decision letters, contracts and financial aid packages, requests for school records Assist in the preparation of admissions statistics spreadsheets Assist in organizing the logistics and details of admissions events such as Open Houses, and attendance at admissions events as needed Attend full faculty and staff meetings Willing to commit to anti-bias and anti-racism work and to promoting inclusion, belonging and equity through their work in the classroom and school community. Ensure a commitment to the school's DEI mission and goals by participating in continuous professional development for learning differences, anti-racism and anti-bias of all kinds. Be an active member of the Gaynor community Other duties and responsibilities as deemed appropriate Qualifications Qualifications & Skills: Minimum of a Bachelor's Degree Minimum 2 years experience in an administrative position required Experience in an independent school or mission-driven nonprofit setting is preferred. Exceptional communication and interpersonal skills with the ability to build trust and rapport across diverse communities, including internal leadership and staff, families and outside professionals High proficiency with Microsoft Office and Google Workspace Exceptional customer service and database system configuration skills (Veracross experience preferred) Strong written and verbal communication skills in an additional language are a plus Highly organized and resourceful with sound judgment and a results-oriented mindset A strong commitment to diversity, equity, and inclusion and a passion for the mission of Stephen Gaynor School. A commitment to creating and maintaining an inclusive and diverse community. Detailed-oriented with strong time management skills Ability to work independently Self-motivated, flexible, and able to work as part of a team Organized with the ability to multitask Must be thoughtful in approach to speaking to children with special needs Must be able to maintain confidentiality Stephen Gaynor School offers a competitive compensation package and a comprehensive professional development program. Applicants are required to submit a resume, cover letter and contact details for at least two individuals who can supply reference letters upon appointment. Please apply online at Employment Opportunities. THE GAYNOR DIFFERENCE: UNLOCKING EACH STUDENT'S POTENTIAL Since 1962, Stephen Gaynor School has been redefining what's possible for children with learning differences. Located on Manhattan's Upper West Side, Gaynor provides an individualized, evidence-based education for students in Pre-K through 8th grade who learn differently, including those with dyslexia, dysgraphia, dyscalculia, and ADHD. At Gaynor, our nearly 400 students benefit from small classes, a 3:1 student–teacher ratio, and specialized instruction, ensuring every child receives the support they need to thrive. Faculty work side by side with in-house specialists in speech, occupational therapy, literacy, and psychology— integrating academic, emotional, and developmental growth into every student's experience. Beyond academics, Gaynor emphasizes confidence, self-advocacy, and belonging. Students learn to understand how they learn best, communicate effectively, and take pride in their progress. The school's joyful, inclusive community celebrates diversity and nurtures each child's curiosity and creativity, ensuring they feel valued and supported at every step. Graduates leave Gaynor with a strong foundation—academically prepared, emotionally grounded, and equipped with the tools to navigate new challenges. Families describe the experience as transformative: a place where children are understood, empowered, and inspired to reach their fullest potential. Our Diversity Mission: Stephen Gaynor School is dedicated to promoting and advocating for diversity, equity, and inclusion within our school community. We recognize, value, and celebrate many types of diversity, including neurodiversity, ethnicity, race, socioeconomic status, ability, religion, sexual orientation, family composition, language, and gender identity/expression. Equal Employment Opportunity Statement: Stephen Gaynor School is an equal employment opportunity employer. Gaynor is committed to building a culturally diverse and anti-racist workforce. We provide opportunities for employment without discrimination or harassment on the basis of (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the "Protected Characteristics") Stephen Gaynor School