STAFF ASSISTANT

Staff Assistant - 64001335

This is an independent position that provides operational support for the Florida Department of Health in St. Johns County (FDOH-SJC) Administration as well as other departments. This position requires coordination and communication between all areas of FDOH-SJC. Serves as the frontline staff person to greet visitors into FDOH-SJC and the Administration Department. Duties include but are not limited to:

• Answering phones and assisting visitors
• Providing excellent customer service in-person and on the phone
• Completing data entry daily
• Running reports as requested
• Completing proper procedures for package and mail receipt as well as distributing to the appropriate department of FDOH-SJC
• Preparing outgoing mail per procedure
• Logging medications that are received and notifying clinical staff
• Processing Form DH 680, Florida Certification of Immunization request and entering data
• Assisting with the preparation of documents for reports and grand deliverables
• Maintaining an effective, up-to-date record retention/filing system for Administration
• Assisting the Finance and Accounting Department with administrative support tasks
• Preparing check/cash mail for FDOH-SJC while ensuring accountability and proper distribution
• Processing monthly vehicle logs mileage/fuel and department usage for each FDOH-SJC vehicle
• Maintaining Purchase Orders binder for receiving accuracy
• Receiving items purchased for all departments, confirming quality and completeness, processes invoices/packing slips per proper procedures and receives items in appropriate online system
• Logging all interoffice checks received from State of Florida Central Office for Accounts Payable
• Assisting the Women, Infants, Children (WIC) departments with administrative support tasks
• Checking daily FL Wise for staff compliance access monitoring report and enter data in WIC spreadsheet
• Verifying training codes in appropriate training system are correctly identified in staff training log
• Collating WIC reports in the appropriate binders
• Creating new WIC client packets
• Creating Farmer's Market brochures
• Assisting the Ryan White Program with administrative support tasks
• Scanning confidential client documentation, new intakes or updated registration forms into the appropriate system(s)
• Uploading data/documents into appropriate system(s)
• Returning and handling documentation appropriately to ensure confidentiality
• Tracking data per request
• Performs support functions for all FDOH-SJC departments
• Working with clients and vendors
• Assisting with projects
• Participating in meetings and trainings
• Completing meeting minutes
• Performs other duties as assigned

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative practices
• Skilled in time management and multitasking
• Skilled in computer usage and Microsoft Office products
• Ability to plan, organize and coordinate work assignments
• Ability to provide excellent customer service
• Ability to communicate effectively

Qualifications:

• Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): valid Florida driver's license
• Other job-related requirements for this position: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Working hours: (A) Daily from 8:00 to 5:00 (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This position requires daily in-office or field work.

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit .

Location: ST AUGUSTINE, FL, US, 32084