STAFF ASSISTANT

Requisition No: 881704


Agency: Department of Health

Working Title: STAFF ASSISTANT - 64001335

Pay Plan: Career Service

Position Number: 64001335


Salary: $35,000.00 - $37,000.00


Posting Closing Date: 08/17/2026


Total Compensation Estimator Tool

Open Competitive

Pending Vacancy

Your Specific Responsibilities:

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

Our Mission - To protect, promote and improve the health of all in Florida through integrated stat, county, and community efforts.

Our Vision - To be the Healthiest State in the Nation

Our Values - Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE)

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

This is an independent position that provides operational support for FDOH-SJC Administration as well as other departments. This position requires coordination and communication between all areas of FDOH-SJC.

Serves as the frontline staff person to greet visitors into FDOH-SJC and the Administration Department. Duties include but are not limited to:

• Answering phones and assisting visitors
• Providing excellent customer service in-person and on the phone
• Completing data entry daily
• Running reports as requested
• Completing proper procedures for package and mail receipt as well as distributing to the appropriate department of FDOH-SJC.
• Preparing outgoing mail per procedure.
• Logging medications that are received and notifying clinical staff
• Processing Form DH 680, Florida Certification of Immunization request and entering data
• Assisting with the preparation of documents for reports and grand deliverables
• Maintaining an effective, up-to-date record retention/filing system for Administration

Assists the Finance and Accounting Department with administrative support tasks. Duties include but are not limited to:

• Prepares check/cash mail for FDOH-SJC while ensuring accountability and proper distribution
• Processes monthly vehicle logs mileage/fuel and department usage for each FDOH-SJC vehicle
• Maintains Purchase Orders binder for receiving accuracy
• Receives items purchased for all departments, confirms quality and completeness, processes invoices/packing slips per proper procedures and receives items in appropriate online system
• Logs all interoffice checks received from State of Florida Central Office for Accounts Payable

Assists the Women, Infants, Children (WIC) departments with administrative support tasks. Duties include but are not limited to:

• Checking daily FL Wise for staff compliance access monitoring report and enter data in WIC spreadsheet
• Verifying training codes in appropriate training system are correctly identified in staff training log
• Collating WIC reports in the appropriate binders
• Creating new WIC client packets
• Creating Farmer's Market brochures

Assists the Ryan White Program with administrative support tasks. Duties include but are not limited to:

• Scanning confidential client documentation, new intakes or updated registration forms into the appropriate system(s)
• Uploading data/documents into appropriate system(s)
• Returning and handling documentation appropriately to ensure confidentiality
• Tracking data per request

Performs support functions for all FDOH-SJC departments. This includes but is not limited to:

• Working with clients and vendors
• Assisting with projects
• Participating in meetings and trainings
• Completing meeting minutes

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of administrative practices
• Skilled in time management and multitasking
• Skilled in computer usage and Microsoft Office products
• Ability to plan, organize and coordinate work assignments
• Ability to provide excellent customer service
• Ability to communicate effectively

Qualifications:

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): valid Florida driver's license.


Other job-related requirements for this position: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Working hours: (A) Daily from 8:00 to 5:00 (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) This position requires daily in-office or field work.


Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

ST Johns County Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.


This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.


Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.


Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.


The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


Location: