Accounts Payable Associate - Part Time

Accounts Payable Associate Part Time

Job # - JD - 145

Location - McHenry

Reports To - Accounting Manager

Position Summary - Performs daily accounting activities involving accounts payable.

Responsibilities - Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures. Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement. Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records. Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution. Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation. Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets. Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation. Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.

Education & Experience - Associate or bachelor's degree in accounting, Finance, or a related field preferred. 13 years of experience in Accounts Payable (AP) or a related finance/accounting role. Working knowledge of accounts payable processes, invoice processing, and vendor management

Skills - Strong attention to detail with excellent problem-solving abilities. Effective written and verbal communication skills. Able to work both independently and as part of a collaborative team. Professional, courteous, and customer-focused when representing the company. Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues. Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.