Operations Administrative Assistant

Full-time preferred; part-time considered | 25–10 hours/week. Help build something exceptional Camp Los Padres will operate one of California’s largest U.S. Forest Service recreation concessions beginning November 1, managing more than 40 campgrounds, day-use areas, and recreation sites throughout Los Padres National Forest. We’re looking for a highly organized, dependable, and adaptable Operations Administrative Assistant to help build and manage the administrative systems that keep our field operations running. You’ll work directly with the General Manager andsupport payroll, hiring and onboarding, revenue collection and reconciliation, employee records, purchasing, operational documentation, and communication across a geographically dispersed team. This is not a traditional desk-only administrative role. We’re looking for someone who wants to understand how the operation actually works—from the Santa Barbara office to our campgrounds and recreation sites. You’ll occasionally spend time in the field, work directly with employees and managers, and help make sure our administrative systems work for the people using them. You’re a self-starter with strong attention to detail. You follow through, notice when something doesn’t add up, and look for practical ways to make systems simpler and more efficient. Most importantly, you’re excited by the opportunity to help build an operation from the ground up. What you’ll do Payroll, Onboarding & Hiring Coordinate and support the collection and review of employee timesheets across multiple locations and departments. Follow up with supervisors and employees regarding missing, incomplete, or inaccurate time records. Support biweekly payroll processing, including preparing payroll information and coordinating corrections or adjustments. Maintain accurate employee records, rosters, work locations, and related documentation. Assist with employee onboarding paperwork Support with recruitment and hiring for varying roles across the company Operational Support Work with field employees to ensure funds and required revenue documentation are submitted accurately and on schedule. Support secure collection/deposit procedures. Identify discrepancies and coordinate with field staff and managers to resolve them. Help develop and maintain consistent administrative processes across multiple locations. Coordinate information and documentation between Area Managers, maintenance staff, camp hosts, and other field employees. Assist with purchasing, supply tracking, vendor documentation, permits, and other operational records. Support implementation and ongoing use of payroll, scheduling, point-of-sale, HR, and other operational systems. Assist with seasonal startup, employee onboarding, site openings and closings, and other operational projects. Help identify opportunities to make administrative and field processes more efficient and consistent. Field & Customer Service Support Occasionally visit recreation sites to understand field operations and provide additional support when needed. Assist with customer service and guest-facing operations during busy periods, special circumstances, or staffing needs. Help ensure administrative processes align with the realities and needs of field operations. Build relationships with field employees and develop firsthand knowledge of how recreation sites operate. Be flexible and willing to step outside traditional office responsibilities when needed to support the operation. Who thrives here You are organized, accurate, and dependable. You follow through and aren’t afraid to track down a missing timesheet, resolve a discrepancy, or ask questions when something doesn’t look right. You enjoy creating order in a complex operation and understand that supporting outdoor recreation can look different from one day to the next. You may be processing payroll information one day, reconciling campground collections the next, and spending another day at a recreation site learning how those processes actually work in the field. You are comfortable working with both systems and people and enjoy being part of an organization where office systems and field operations need to work together. What you bring Strong organizational skills and attention to detail. Strong numerical accuracy and comfort working with timesheets, cash records, and financial documentation. Ability to manage recurring deadlines and follow up consistently. Strong written and verbal communication skills. Comfort working with spreadsheets, shared documents, and administrative systems. Ability to handle employee, payroll, and financial information with discretion and confidentiality. Ability to work independently while collaborating with employees across multiple locations. A practical, solutions-oriented approach. Flexibility and willingness to learn and occasionally support field operations. A plus if you bring any marketing, graphic design or social media experience. Prior administrative, payroll, bookkeeping, or operations support experience is preferred. Experience with Rippling a plus. Experience supporting a multi-site, seasonal, hospitality, recreation, or customer service operation is a plus. Ability to work a weekend day(s) periodically is helpful. Scheduling can be flexible to even include a weekend day if requested. Location & travel This position will primarily be based in Santa Barbara. Occasional travel throughout LPNF Recreation’s Los Padres National Forest locations may be required for training, operational support, and developing firsthand knowledge of field operations. These locations range from Ojai to Big Sur. Company vehicle and/or mileage reimbursement provided for travel time to LPNF locations. This isn’t a traditional desk-only administrative role, you need to be ready to hop in the field and support logistics.You’ll help build the systems that support more than 40 recreation sites while gaining exposure to payroll, financial operations, field operations, customer service, and public-lands recreation. For someone who is organized, curious, and interested in operations, this position offers an opportunity to develop broad experience as LPNF Recreation continues to grow. This role is paid hourly, $22-$25/hr based on experience Physical Demands and Work Environment Reasonable accommodations will be made for individuals with disabilities to perform the job functions. Physical requirements: Typical work involves walking, driving, sitting, lifting, and carrying objects up to25lbs. Environmental conditions: Staff often work outside in a range of conditions including hot, rainy, windy, and cold. Expected hours: 25–40 hours per week LPNF Recreation LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #J-18808-Ljbffr