Facilities Workplace Coordinator

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower's mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company's activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications - all for significant human health benefits."

TerraPoer is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.


Facilities Workplace Coordinator

The Facilities Workplace Coordinator is responsible for coordinating facilities tasks and supporting day-to-day workplace operations across TerraPower's corporate locations. This role serves as a key partner to the Real Estate & Facilities team by combining facilities coordination, workplace operations, and vendor support at TerraPower locations at Bellevue and Everett.

The position plays an essential role in ensuring operational efficiency, maintaining high service standards, supporting facility budgets, and fostering strong vendor and stakeholder relationships across the organization. The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced and evolving environment.

The successful candidate will demonstrate a high degree of trust, integrity, professionalism, and collaboration while consistently fostering teamwork and delivering exceptional customer service.

Responsibilities

Facilities Operations

• Plans, organizes, maintains, and manages the operations, reliability, and overall functionality of TerraPower facilities and infrastructure systems.
• Monitors facility support requests through Jira ticketing systems, ensuring timely resolution and excellent customer service.
• Assists in maintaining facility access control and security protocols for employees, contractors, vendors, and visitors.
• Coordinates with Security and Facilities teams to ensure compliance for controlled areas, physical safeguards rooms, and other secure spaces.
• Supports troubleshooting efforts and coordinates responses to facility-related issues, including escalations and occasional after-hours support.
• Assists with front desk and workplace operations to maintain a safe, secure, and professional office environment

Program Coordination

• Leads or supports special projects and continuous improvement initiatives assigned by the Director of Real Estate & Facilities.
• Supports the development of operational procedures, manuals, training materials, and workplace guides to enhance consistency and scalability.
• Analyzes operational data and produces reports, metrics, and trend analyses related to Jira requests, workplace operations, and facilities services.
• Maintains organized project documentation and supports process improvement initiatives across the department.

Workplace Services

• Support onboarding and offboarding activities for employees, contractors, interns, and secondees in partnership with HR and Access Control teams.
• Supports front desk operations and general workplace coordination.
• Coordinates workplace services including common area management, shared spaces, and employee workplace support.
• Facilitates office services and workplace programs, including supply replenishment, kitchen and beverage support, shipping, shredding, and other shared services.
• Assists in advancing initiatives that enhance workplace experience, operational efficiency, and employee satisfaction.

Executive & Administrative Support

• Provide operational support to the Director of Real Estate & Facilities and members of the Executive Suite.
• Support information management processes including document organization, SharePoint administration, and records management.

Vendor support

• Coordinates vendor activities to ensure compliance with company standards, contractual obligations, and operational requirements.
• Coordinates vendor activities to ensure compliance with company standards, contractual obligations, and operational requirements.

Emergency Response, Safety & Compliance .

• Participates in evacuation drills, debrief sessions, and emergency preparedness activities.
• Support workplace safety initiatives and communications in partnership with EHS and Facilities leadership.
• Maintain compliance with workplace safety, security, and operational procedures.

Communications & Stakeholder Engagement

• Build and maintain strong relationships with employees, executives, vendors, business partners, and external stakeholders.
• Serves as a trusted liaison between executive leadership, administrative teams, Facilities, and the broader employee population.
• Communicate information clearly, accurately, and professionally while maintaining confidentiality and discretion.

Key Qualifications and Skills

• Bachelor's degree required; equivalent combination of education and relevant experience may be considered.
• Minimum of 5 years of experience in facilities coordination, workplace operations, project coordination, executive support, or corporate administration.
• Experience supporting corporate facilities operations, workplace services, or office administration in a fast-paced environment.
• Strong project coordination and organizational skills with the ability to manage competing priorities and shifting deadlines.
• Experience with vendor coordination, facilities operations, and workplace service management preferred.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong communication and interpersonal skills with the ability to build relationships across all organizational levels.
• Experience providing executive-level administrative support and coordinating cross-functional initiatives.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Experience using SharePoint, Jira, Concur, and workplace management systems preferred.
• Familiarity with access control systems, visitor management platforms, and space planning tools such as Lenel, Lobby Track, or Visio is a plus.
• Strong analytical and problem-solving skills with the ability to develop reports, metrics, and process improvements.
• Ability to work independently, exercise sound judgment, and adapt quickly in a dynamic environment.
• Demonstrated leadership potential, professionalism, and commitment to teamwork and customer service.

Job Functions:

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

• Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
• Travel required 0-10%

TerraPower's technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower's export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.

Job details

Salary Range: $76,599 - $114,899

* We typically place offers in the lower to middle portion of the range to maintain internal equity and allow room for growth. Any salary offered within the posted salary band is based on market data and commensurate with the selected individual's qualifications experience. This range is specific to Washington State.

Benefits:

• Competitive Compensation
• Salary, eligible to participate in discretionary short-term incentive payments
• Comprehensive Medical and Wellness Benefits
  • Medical
  • Vision
  • Dental
  • Life and Disability
  • Gender Affirmation Benefits
• Parental Leave
• 401k Plan
• Generous Paid Time Off (PTO)
  • 21 days of annually accrued PTO
• Generous Holiday Schedule
  • 10 paid holidays
• Relocation Assistance
• Professional and Educational Support Opportunities

TerraPower Career and Benefits information: