Licensing Submission Coordinator

Job Description

Job Description

Position Summary

The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.

Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.

Essential Duties and Responsibilities

• Prepare and submit concept and pre-production materials for retail licensing approvals.
• Execute print-on-demand (POD) submissions for the ecommerce division.
• Process submissions across all stages prior to final production in alignment with established priorities.
• Track submission and approval statuses and update internal systems accurately.
• Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
• Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
• Support revisions, resubmissions, and rush submissions as directed.
• Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
• Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
• Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
• Participate in team meetings, training, and process improvement discussions.
• Maintain a collaborative, adaptable, and detail-oriented approach to work.

Minimum Qualifications

• Familiarity with Microsoft Office Suite, including Excel.
• Strong attention to detail and accuracy.
• Ability to manage assigned tasks efficiently within defined timelines.
• Clear verbal and written communication skills.
• Ability to learn and follow established workflows and submission standards.

Working Conditions

• Must be able to work in a fast-paced environment
• Office with open floor plan
• Business casual office attire
• Work is performed inside a temperature-controlled office building

Physical Requirements

• Sit, stand, bend, lift occasionally lifting
• Occasionally lift up to 25 pounds
• View and type on computer screens for long periods of time

Direct Reports

N/A

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.