IT Project Coordinator

Title: IT Project Coordinator
Location: Orlando, FL ( 4 days onsite)
Duration: 3 months
Compensation: $48.75 per hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Position Summary
The Project Coordinator partners closely with the Lead Technical Project Manager to support delivery of one of the organization's highest priority strategic initiatives. This role is responsible for coordinating day to day project execution, maintaining project documentation and financial tracking, facilitating communication across cross functional teams, and ensuring risks, decisions, and action items remain visible throughout the project lifecycle.

The ideal candidate is highly organized, proactive, detail oriented, and comfortable working in a dynamic environment with multiple stakeholders. Success in this role requires strong communication skills, financial acumen, and the ability to anticipate project needs while driving work forward with minimal supervision.

Responsibilities
Project Planning and Coordination
• Support the development and maintenance of integrated project plans, schedules, timelines, and Jira boards.
• Coordinate project activities across multiple workstreams to ensure milestones and deliverables remain on schedule.
• Track project progress and provide regular status updates to the project team and leadership.
• Monitor cross functional dependencies and proactively follow up with owners to ensure commitments remain on track.
• Maintain project action logs and ensure action items are completed by agreed upon deadlines.
• Track project actuals on a monthly basis, identify variances, and surface financial or schedule risks to the Lead Technical Project Manager.
• Maintain purchase order and invoice logs, coordinating with Finance and vendors to ensure timely processing and accurate cost allocation.
• Prepare concise budget summaries, executive financial snapshots, and project dashboards for stakeholder updates.
• Support monthly and quarterly forecasting by gathering inputs from workstream leads and consolidating them into a unified project view.
• Manage accrual tracking and ensure project expenses are accurately coded across multiple cost centers.

Required Qualifications
• Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field, or a minimum of two years of relevant project coordination experience.
• Experience supporting complex projects in a corporate environment.
• Proficiency with Microsoft Excel, including PivotTables, lookups, and basic financial analysis.
• Experience working with budgets, forecasts, purchase orders, invoices, and financial tracking.
• Ability to reconcile discrepancies across financial and project management tools.
• Familiarity with procurement and vendor management processes.
• Experience using project management tools such as Jira, Smartsheet, SharePoint, or similar platforms.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare clear executive-level summaries.
• Strong analytical and problem-solving skills with the ability to identify issues early and recommend practical solutions.
• Demonstrated ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Ability to work independently while collaborating effectively across cross functional teams.
• Comfortable working in an environment where priorities may evolve and ambiguity exists.
• Familiarity with Agile, Waterfall, or hybrid project management methodologies.
• Strong ownership mindset with a demonstrated ability to take initiative and drive work to completion.
• Commitment to continuous learning and professional growth.

Preferred Qualifications
• Experience supporting enterprise technology implementations or large-scale strategic initiatives.
• Experience working on projects with budgets exceeding *** million.
• Experience preparing executive presentations, dashboards, and status reports.
• Experience coordinating cross functional teams across multiple business units.
• Familiarity with capital and expense budgeting, financial forecasting, and accrual management.
• Experience working with software development or software testing teams.
• Experience working with multicultural or globally distributed teams.
• Experience with Smartsheet automations, Clarity MyPPM, or similar portfolio management tools.

Work Schedule
• Work Location: Kirkman Point 2 (Onsite Monday-Thursday, Remote on Friday)

Interview Process
• 2-3 rounds

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

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