Project Coordinator

Job Description

Job Description

Project Coordinator

USA Renovations

Position Summary

USA Renovations is seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of commercial construction and facility renovation projects across the United States.

The Project Coordinator serves as a key administrative and operational support resource for Project Managers and field teams by assisting with project setup, document management, scheduling, compliance tracking, purchasing, travel coordination, and client communications.

This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while maintaining exceptional attention to detail.

Essential Responsibilities

Project Administration

• Create and maintain project records within company management systems.
• Assist with project setup, contract administration, and project closeout documentation.
• Maintain project files and ensure documentation is accurate, complete, and organized.
• Track project milestones, deliverables, and deadlines.

Documentation & Compliance

• Collect, review, and organize project documents including:
  • Contracts
  • Change orders
  • Insurance certificates
  • Permits
  • Safety documentation
  • Closeout packages
• Assist in maintaining subcontractor and vendor compliance requirements.
• Ensure project records are current and properly filed.

Scheduling & Coordination

• Coordinate travel, lodging, and logistical arrangements for field personnel.
• Support manpower scheduling and project mobilizations.
• Assist Project Managers with project planning and scheduling activities.
• Coordinate communication between internal departments, clients, vendors, and field teams.

Purchasing & Vendor Support

• Assist with purchase order creation and tracking.
• Coordinate material deliveries and vendor communications.
• Monitor open purchase orders and support invoice reconciliation efforts.

Project Systems Management

• Maintain accurate project information within company software platforms.
• Assist with reporting, data entry, and project tracking.
• Generate project reports as requested by management.

Qualifications

Required

• High school diploma or equivalent.
• Minimum 2 years of administrative, project coordination, construction administration, or related experience.
• Strong proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks in a deadline-driven environment.

Preferred

• Associate's or Bachelor's degree in Construction Management, Business Administration, or related field.
• Experience supporting commercial construction projects.
• Experience using project management software such as Procore.
• Experience working with accounting, purchasing, or project tracking systems.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Strong customer service mindset.
• Effective problem-solving skills.
• Ability to maintain confidentiality and professionalism.
• Comfortable working in a fast-paced, changing environment.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to occasionally lift and move items weighing up to 20 pounds.
• Ability to communicate effectively in person, by phone, and through electronic communication.

Benefits

Eligible employees may receive:

• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• Professional development opportunities
• Career advancement opportunities

Equal Employment Opportunity Statement

USA Renovations is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, military status, or any other status protected by applicable federal, state, or local law.

ADA Statement

USA Renovations is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to participate in the application process or perform the essential functions of the position, please notify Human Resources. Reasonable accommodations will be provided in accordance with applicable law.