Engagement Manager, Philadelphia, PA

Engagement Manager

BVA Bears IT Solutions is seeking an Engagement Managera senior-level professional combining the strengths of a Project Manager + Stakeholder and a Presentation Specialistto support policy, research, and program development initiatives for the City of Philadelphia. This is a part-time position with a primarily remote work environment. While most responsibilities can be performed virtually, occasional on-site meetings in Philadelphia may be required based on project needs.

Candidates must live within a reasonable commuting distance of Philadelphiagenerally within ~1 hourto ensure availability for any in-person engagements. Work may be performed remotely and/or on-site at the request of City Council. Communications, submissions, and contract documentation occur electronically. Briefings, presentations, interviews, and working sessions will be scheduled by Council as required for project progress or clarification.

The Engagement Manager (Project Manager + Stakeholder/Presentation Specialist) oversees project scope, schedule, deliverables, and cross-team coordination for policy and program development engagements. The role manages day-to-day workflows, ensures timely and high-quality deliverable production, and serves as the primary communication bridge with City Council. The Engagement Manager prepares executive-level briefings and presentations and provides organized support for interviews, presentations, or clarifications requested under the City's Reservation of Rights. The position ensures work aligns with expectations for coordination, structured communication, documentation, and responsiveness, as well as compliance with Professional Services Small Order Purchase requirements.

This role will be for a 12 month project period. The Engagement Manager (Project Manager + Stakeholder/Presentation Specialist) is projected to work approximately 16 hours per month, depending on project milestones and documentation cycles. Estimated hours by month are as follows:

• Month 1: ~16 hours
• Months 25: ~5 hours per month
• Month 6: ~16 hours
• Months 78: ~10 hours per month
• Month 9: ~12 hours
• Month 1011: ~10 hours per month
• Month 12: ~12 hours

Total Annual Commitment: ~136 hours. These hours may flex slightly based on invoicing cycles, disclosure deadlines, and Contract Philly submission requirements.

Essential Duties and Responsibilities:

• Task A Project Management: Scope, Schedule & Workflow Coordination (Ongoing)
• Maintain and monitor scope, schedule, milestones, and deliverables to ensure alignment with Council expectations.
• Coordinate and sequence tasks across policy, quantitative, legislative, and communications staff.
• Track progress, identify risks or bottlenecks, and implement mitigation strategies.
• Maintain project plans, calendars, and activity tracking systems supporting timely execution.
• Task B Communication & Stakeholder Coordination (Continuous)
• Serve as the primary point of contact for City Council staff regarding workflow, deliverables, and coordination.
• Facilitate communication among cross-functional team members to ensure consistency and alignment.
• Organize and lead check-ins, status meetings, and coordination sessions.
• Ensure communications meet expectations for clarity, completeness, and timeliness.
• Task C Deliverable Oversight & Quality Control (Recurring)
• Oversee assembly of deliverables including policy memos, research reports, legislative analyses, and presentations.
• Manage review cycles ensuring accuracy, clarity, and responsiveness to Council needs.
• Integrate quantitative, qualitative, legislative, and design inputs into cohesive work products.
• Ensure deliverables meet required standards and expectations.
• Task D Briefings, Presentations & Executive-Ready Communication (Recurring)
• Prepare and deliver briefings, slide decks, and talking points for City Council meetings or work sessions.
• Translate complex policy, quantitative, or legislative content into clear presentation narratives.
• Ensure all materials are executive-ready and aligned with Council expectations.
• Task E Administrative Compliance, Documentation & PSSOP Alignment (Continuous)
• Ensure documentation, correspondence, and deliverables comply with PSSOP requirements.
• Maintain structured documentation, including folders, archives, and audit-ready project files.
• Support invoicing readiness and completeness of supporting documentation.
• Coordinate with Compliance & Administrative Coordinator on filings, submissions, and documentation controls.
• Task F Support for Interviews, Clarifications & City Evaluation Processes (As Requested)
• Prepare materials and talking points for interviews or clarifications requested by the City.
• Coordinate team participation to ensure consistent, accurate responses.
• Support Reservation of Rights processes including clarifications or investigations regarding qualifications or deliverables.

Quality Assurance, Documentation & Compliance

Maintain audit-ready documentation, communication archives, and version histories. Conduct quality reviews of deliverables for accuracy and structure. Ensure compliance with PSSOP requirements including nondiscrimination, LEP access, disclosures, and record retention.

Required Qualifications:

• Experience in project management, stakeholder coordination, communications, or related public-sector engagement roles.
• Proven ability to manage multidisciplinary project teams and complex schedules.
• Experience preparing and delivering executive-level presentations and briefings.
• Strong organizational, communication, and facilitation skills.
• Ability to translate complex analysis into clear, actionable messages.
• Familiarity with government operations, legislative processes, or public-sector programs.

Preferred Qualifications:

• Experience supporting municipal or legislative bodies.
• Familiarity with Philadelphia City Council processes or eContract Philly.
• Experience preparing teams for interviews or clarifications during procurement evaluations.
• Understanding of public-sector compliance requirements including nondiscrimination, LEP, disclosures, and ethics standards.

Key Competencies:

• Project & Workflow Management
• Stakeholder Engagement & Coordination
• Executive Communication & Presentation
• Deliverable Quality Control
• Strategic Planning & Prioritization
• Risk Identification & Mitigation
• Documentation Discipline & Compliance
• Team Leadership & Multi-Project Oversight

U.S. Citizenship Requirement:

This position is restricted to U.S. citizens only in accordance with federal contract requirements. Applicants must provide proof of U.S. citizenship (such as a U.S. passport, birth certificate, or Certificate of Naturalization) prior to employment. Non-citizens, including lawful permanent residents (Green Card holders), are not eligible for this role.

Equal Employment Opportunity:

BVA Bears IT Solutions is committed to providing equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetic information, military/veteran status, or any other characteristic protected by law. Flexible work from home options available.