Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Sanford, Florida on a contract to hire basis. This opportunity is ideal for someone who can step in quickly, manage a fast-paced invoice volume, and support accurate payment operations with minimal ramp-up time. The role focuses on purchase order matching, invoice review, and day-to-day accounts payable activities within a construction-related accounting environment.

Responsibilities:

• Process a large volume of vendor invoices with accuracy, timeliness, and close attention to supporting documentation.

• Review and route invoices while ensuring approvals are completed in accordance with established payment procedures.

• Match invoices to purchase orders and receipts, research discrepancies, and coordinate resolutions with internal stakeholders and vendors.

• Maintain organized accounts payable records and verify that transactions are entered correctly in the appropriate financial systems.

• Support daily AP operations by monitoring invoice status, responding to vendor inquiries, and helping keep payment cycles on schedule.

• Track invoice activity, reconcile data, and prepare information needed for reporting or follow-up.

• Apply construction accounting knowledge when reviewing job-related costs, vendor billing details, and purchase order documentation.

• Assist with process-related adjustments or workflow updates tied to accounts payable operations when needed.

• Hands-on accounts payable experience with the ability to manage high-volume invoice processing in a deadline-driven setting.

• Strong understanding of purchase order processes, including matching, coding, and discrepancy resolution.

• Familiarity with construction industry accounting a plus.

• Proficiency in Microsoft Excel for tracking, organizing, and reviewing accounts payable information.

• Strong attention to detail and the ability to work independently.