Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a service-focused organization in Daniel Island, South Carolina. This contract opportunity has the potential to become permanent and is ideal for a detail-oriented accounting specialist who can manage invoice processing, vendor communication, and payment activities with accuracy and care. The position works closely with the Accounts Payable Supervisor and partners with both corporate teams and site leadership to support efficient financial operations.

Responsibilities:

• Process vendor invoices by entering and assigning the correct account codes while meeting established timelines.

• Examine submitted invoices to verify supporting documentation and approvals are complete before payment is released.

• Prepare vendor checks for signature, coordinate distribution of approved payments, and support check run activities as needed.

• Serve as a point of contact between the corporate office and operational leaders at site locations to resolve accounts payable matters.

• Respond to vendor questions promptly and courteously, including follow-up on payment status and account details.

• Support new vendor setup by gathering and reviewing W-9 forms, credit applications, and banking information for completeness and accuracy.

• Maintain accounts payable records, tracking reports, spreadsheets, and related documentation in an organized and audit-ready manner.

• Assist with month-end close activities, account analysis, and documentation of payments processed through ACH, online tools, checks, and credit card methods.

• Verify vendor banking details when required and contribute to additional accounting assignments or special projects as directed.

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on ability to code invoices accurately and manage high-volume invoice entry.
• Working knowledge of payment processing methods, including ACH transactions, check runs, online payments, and credit card payments.
• Experience reviewing vendor documentation such as W-9 forms, banking details, and credit applications.
• Strong analytical, organizational, and time management skills with close attention to detail.
• Effective communication skills with the ability to work professionally with vendors, corporate contacts, and site leadership.
• Proficiency with spreadsheets and accounting systems used for accounts payable reporting and recordkeeping.