Office Intern

Intern, Human Resources

This position is accountable for supporting field HR functions for all regions. The intern, under close supervision, will perform a variety of entry-level HR tasks and special projects while establishing and maintaining effective working relationships with those contacted in the course of work.

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork, most importantly, with each built upon the all-important foundation of Integrity.

Specific responsibilities include:

• Assists HR department with HR initiatives and programs.
• Supports walk-in and referred candidates by guiding them through the online employment application process.
• Works closely with different departments to provide HR support in a variety of areas.
• Assists with scheduling pre-employment drug screens and physical exams under HR supervision.
• Assists HR team with tracking and processing background checks, MVRs, and E-Verify documentation under supervision.
• Coordinates scheduling of new employee orientations with HR and HS&E Departments under the guidance of the HR Coordinator.
• Assists with organizing and maintaining employee personnel files to ensure documentation is complete and properly filed.
• Supports onboarding sessions and prepares new hire materials.
• Supports HR in organizing and auditing I-9 documentation to ensure compliance.
• Provides data entry and basic reporting support within the timekeeping system under direction of the HR team.

Employee safety and compliance:

• Responsible and accountable for incumbent's own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

Position competencies:

• Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
• Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
• Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
• Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
• Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.
• Problem Solving (Analytical, Creative): Makes sound, well-informed and objective decisions.
• Safety Orientation (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.

Job specific competencies:

• Work Standard: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with minimal supervision.

Position requirements:

Bilingual in English and Spanish. Individual in this position must be enrolled in an accredited college or university, skills performance plan or possess equivalent work experience which demonstrates the ability to successfully perform the duties of the position. Individual must have computer proficiency with a working knowledge of Microsoft Word, Excel, and PowerPoint and be able to word process at least 60 WPM. The position also requires good interpersonal skills and the ability to effectively relate to employees at all levels of the organization.

The incumbent must be well organized and a self-starter with the ability to work with minimal supervision. Must be flexible and able to adjust to sudden changes in work priorities and prioritize work to accommodate those changes.

Physical/mental requirements:

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hat, safety glasses, respirators, ear plugs, steel toed shoes, or other protective equipment as required by the work performed and location the work is being done. In addition, lifting and carrying objects up to 10 lbs. may be required on occasions.

This individual must also have the ability to identify critical issues and formulate action plans with all levels of management, including corporate.

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel. Must be capable of evacuating the work area in a timely manner should an emergency situation arise.