Administrative Assistant/Bookeeper

Job Description

Job Description

Port Charlotte-based HOA is seeking a detail-oriented Administrative Assistant/Bookkeeper to support daily operations and financial administration. This full-time role offers a unique blend of bookkeeping and office support, playing a key part in maintaining smooth community functions and resident satisfaction.

Responsibilities

• Record daily financial transactions, including invoices, payments, and receipts
• Manage accounts payable and receivable processes
• Reconcile bank and credit card statements and process invoices
• Track expenses and assist with budget monitoring efforts
• Maintain accurate financial records and organized documentation
• Provide resident support by answering phones and assisting with inquiries and concerns
• Maintain association records, databases, and files
• Prepare newsletters, notices, and website updates
• Process work orders for maintenance, landscaping, and housekeeping
• Support collections by reviewing receivables and forwarding files when necessary
• Assist in lease review and processing new owner applications
• Manage office supplies and handle incoming/outgoing mail
• Assist residents with access devices such as fobs, remotes, and transponders

Required Qualifications

• High school diploma or equivalent
• Minimum 3 years of administrative or office support experience
• Bookkeeping or accounting support experience preferred
• Proficient with Microsoft Office Suite (Outlook, Word, Excel)
• Strong customer service and communication skills
• Excellent organizational skills with the ability to meet deadlines
• Ability to prioritize and multitask effectively in a fast-paced environment
• Comfortable learning new technologies and systems
• Ability to maintain confidentiality and professionalism

Preferred Qualifications

• 3-5+ years of experience in administrative support

Since 1995, Lori Lane Personnel Services, Inc. has been dedicated to connecting Southwest Florida with employment opportunities. We are a boutique, locally owned staffing agency specializing in temporary, temporary-to-hire, and direct placement employment opportunities for job seekers. With job and career opportunities in administrative, industrial, and professional fields, we pride ourselves on offering a variety of options for qualified candidates. Let us put our expertise to work for you! Whether you are a local business or a hopeful applicant, Lori Lane Personnel Services, Inc. is dedicated to assisting you in achieving your employment goals. Providing job seekers and companies throughout Southwest Florida with the finest exceptional personnel services. We welcome the opportunity to put our experience to work for you.

Company Description

Since 1995, Lori Lane Personnel Services, Inc. has been dedicated to connecting Southwest Florida with employment opportunities. We are a boutique, locally owned staffing agency specializing in temporary, temporary-to-hire, and direct placement employment opportunities for job seekers. With job and career opportunities in administrative, industrial, and professional fields, we pride ourselves on offering a variety of options for qualified candidates. Let us put our expertise to work for you! Whether you are a local business or a hopeful applicant, Lori Lane Personnel Services, Inc. is dedicated to assisting you in achieving your employment goals. Providing job seekers and companies throughout Southwest Florida with the finest exceptional personnel services. We welcome the opportunity to put our experience to work for you.