HR Administrative Assistant

Job Description

Job Description

Job Purpose

The Human Resource Administrative Assistant provides administrative and operational support to the Human Resources department while gaining practical HR experience in professional business environment. This position assists with a variety of HR functions including maintaining employee records, supporting onboarding activities, HRIS data entry, compliance audits, document management, and general administrative tasks.

Duties & Responsibilities

• Provide administrative support to the Human Resources department.

• Maintain accurate employee personnel files, HR documentation, and electronic records.

• Organize and maintain personnel files to ensure audit readiness.

• Assist with filing, scanning, and documentation retention.

• Maintain strict confidentiality of employee information and company records.

• Answer and direct HR-related inquiries appropriately.

• Assist with preparation of employment letters, forms, and HR correspondence.

• Perform data entry with high level of accuracy.

• Perform other duties as assigned.

Qualifications/Competencies

Education:

• High School Diploma or equivalent preferred or

• Currently enrolled in High School.

Required Qualifications:

• Experience using Microsoft Office applications

• Represents the department with integrity, professionalism and a positive attitude while demonstrating sound judgement and ethical behavior.

Preferred Qualifications:

• Bilingual proficiency (English/Spanish) is a plus but not required.

• Produces accurate work, identifies errors and maintains organized records with minimal oversight.

Personal Competences:

• Strong attention to detail and accuracy

• Ability to maintain confidentiality and handle sensitive information.

• Ability to work in a team environment.

Safety:

• Understands all applicable location safety rules and regulations and makes sure that all are being followed.

Physical Requirements & Working Conditions

• Flexible work schedule based on business needs and academic commitments.

• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.

• Sedentary physical activity performing non-strenuous daily activities of an administrative nature.

• Must be able to walk the shop floor up to sixty minutes per day.

• Occasional lifting of files or office supplies up to 20 pounds.

• Manual dexterity is sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

• Exposed to outdoor elements, loud noises and moving machinery and uneven terrain.