Part Time - Nursing Research - Administrative Support Assistant

Administrative Support Assistant

The Center for Nursing Research (CNR) is looking for a dynamic and energetic individual to join the team. This is a part time administrative support assistant. This opening provides general administrative and records support for the CNR in the Ross and Carol Nese College of Nursing. This opening serves as a point of contact for the office. Administrative duties will include agenda preparation and dissemination to faculty and/or committee members, note taking at various meetings.

This opening entails applying knowledge of principles, practices, and procedures of the units to complete assignments; promoting a culture that is conducive to effective relationships among diverse faculty, staff, and students; maintaining confidential and/or sensitive information and materials; typically working under general supervision, while performing assignments that are varied and somewhat complex.

Job Duties

• Greet students and faculty, provide information and/or refer as appropriate; review and respond to phone and email communications; act on routine requests.
• Schedule faculty meetings via Zoom Committee meetings also on Zoom; reserve meeting or information session classroom/conference rooms; order refreshments.
• Compile and organize information to develop agendas, meeting materials, and minutes.
• Serve as resource to others on daily office operations including office equipment, software application usage, and information processing procedures.
• Maintain inventory and order/purchase office supplies and marketing materials; arrange for equipment and suite maintenance; process work orders for facilities repairs/IT/other office needs.
• Maintain confidential and/or sensitive information and materials.
• Assist with promotion, placement, and payment of undergraduate student research assistants.
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized.

Other duties may include:

• Assist with proofreading documents.
• Assist with training work-study students.
• Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports.
• Serve on committees or assist with special projects.
• Other duties as assigned.

Skills & Qualifications:

• Strong organizational and time-management skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in Microsoft Office software.
• Excellent communication skills, both written and verbal.
• Previous administrative experience is a plus.

• Experience in Microsoft Office, including Word and Excel, is preferred.
• Must possess the ability to maintain confidentiality and to work in a team-oriented environment.

Education and Experience:

• This opening will be filled at the level of Intermediate Support, depending on the final applicant's experience and education.
• The minimum requirement for the Intermediate Support level is a High School Diploma and two (2) years related experience. Or, an equivalent combination of education and experience.

Review of resumes and cover letters will begin immediately. This opening offers a flexible work arrangement that combines remote and on-campus work of approximately 20 hours per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.