Property Manager

Job Description

Job Description

Description:

Job Summary: 

The Property Manager at MIMCO manages and operates multiple retail and warehouse buildings and are involved in all aspects of the day-to-day operations of the property including accounting, tenant relations, maintenance and repair, etc. They handle tenant issues and must be familiar with the terms of tenant leases. This position exists in a temperature-controlled environment. 

Requirements:

Essential/Key Functions: 

· Serve as the primary representative to the tenants. 

· Develop and maintain good tenant relations and maintain positive relationships with all customers. Proactively respond to tenants’ needs and requests while also ensuring compliance with the terms of tenants’ leases. 

· Interface, coordinate, and communicate regularly with the tenants and maintenance department on maintenance matters to include review and interpretation of leases to determine if such matters fall under landlord or tenant responsibility and ensuring tenant compliance with maintenance obligations.

· Track and ensure landlord compliance with new lease requirements, including but not limited to landlord construction and premises improvement obligations. 

· Coordinate with leasing agents and tenants on the preparation of new leases and amendments through receipt of signed documents. 

· Work closely with accounting regarding billing to tenants and account adjustments. 

· Communicate regularly with construction regarding progress and completion status of ongoing construction projects. 

· Manage collection of tenant rents to include review of delinquency reports, preparation of non-template rent defaults, tracking cure periods and dates, coordination of lockouts, negotiation of rental payment arrangements and preparation of accounts to turn into attorney for legal collections. 

· Run and review monthly reports for rent increases, lease extensions, month to month and percentage rents to ensure accuracy before notice to tenant. 

· Enter and maintain accurate lease records in software (Yardi) to reflect all relevant lease terms, including lease dates, rental amounts, CAM () recovery details, etc. 

· Annual CAM, Tax and Insurance Reconciliations: Analyzes reconciliation expense pool set-ups in software (Yardi). Ensure that all reconciliation guidelines accurately reflect the terms of the lease. Reconcile all annual billings in a timely manner.

· Manage tenant move-in and move-out processes. Ensure that post-moveout premises inspections and any needed post-moveout repairs are completed in a timely manner. 

· Perform in a manner that will prevent errors and omissions.

· Comply with MIMCO policies and procedures.

· Physical presence on the job is essential and necessary.

· Other duties as assigned by management

Management Responsibilities: No direct reports.

Minimum (Required) Qualifications:

Education

· Associate degree or equivalent combination of education.

· Bachelor’s degree in one of the following areas (Preferred but not required)

o Business Administration

o Real Estate

o Finance 

o Property Management 

Experience

· 2+ years of experience in commercial property management

· 3+ years of experience in customer service

Knowledge, Skills and Abilities

· Must be well organized.

· Strong understanding of lease agreements and legal terms.

· Familiar with CAM, tax and insurance reconciliations.

· Ability to review and interpret leases.

· Strong attention to detail

· Bilingual (English/Spanish) preferred.

· Must manage time well.

· Must be fluent in English 

· Good interpersonal and organizational skills. 

· Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint). 

Disclaimer: 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. As a part of our onboarding process, we participate in the E-Verify Program. 

Physical, Mental and Environmental Requirements:

C =Constantly F =Frequently O =Occasionally R =Rarely

 

(5-8 hrs./shift) (2-5 hrs./shift) (Up to 2 hrs./shift) (Does not exist as regular part of job)

Physical Mental Environmental

 

On the job the employee must: On the job the employee must be able to: On the job the employee:

 

(O) Bend (F) Sit (F) Read/comprehend (R) Is exposed to excessive noise

 

(O) Squat (F) Stand (F) Write (R) Is around moving machinery

 

(N) Crawl (F) Walk (F) Perform calculations (R) Is exposed to marked changes in 

temperature and/or humidity

 

(O) Climb (O) Push/Pull (F) Communicate orally (R) Is exposed to dust, fumes, and/or gases

 

(R) Kneel (F) Reason and analyze (R) Drives motorized equipment

 

(F) Handle objects (manual dexterity) (F) Vision (requires close focus, distance focus,

peripheral vision, color vision, 

depth perception and focus adjustment) (R) Works in confined quarters

 

(O) Reach above shoulder level (R) Is around moving overhead cranes

 

(F) Use fine finger movements

( ) Other _________________

 

Must carry/lift loads of:

 

(O) Light (up to 25lbs.)

 

(R) Moderate (25-50lbs.)

 

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language); or
• Making the work environment readily accessible to individuals with disabilities.