Program Specialist - College of Law

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary Under general supervision, performs administrative and operational duties to support the General Faculty Department at the College of Law, the Vice Dean, and the Vice Dean for Student Success and Experiential Learning. Provides administrative support for assigned programs. May serve as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters. Resolves moderately complex issues. Performs work that requires knowledge of administrative/office management practices. Work independently and follow through on assignments with minimal direction. Provides administrative, academic and instructional support to faculty, supporting deans and adjuncts. Maintains working copies of draft academic schedules for the J.D. program. Coordinates revisions of the draft schedule with the Registrar's office and the Vice Dean. Coordinates with the College's marketing and communications department to ensure that the College's website includes current copies of documents related to the academic schedule. Coordinates adjunct appointment documentation for the J.D. program, including collecting curricula vitae, transcripts, and evidence of bar admission needed for faculty credentialing; tracks completion of onboarding steps and routes appointment materials to the College's human resources contact for processing. Prepares presentation materials, memoranda, forms, and reports for the Vice Dean and Vice Dean for Student Success and Experiential Learning, editing content and adding appropriate graphic and design elements. Serves as a University purchasing card user for departmental transactions in accordance with University card policies and procedures; processes requisitions, purchase orders, vendor setup, and travel authorizations and reimbursements in PantherSoft. Coordinates and facilitates College of Law events including catering, accommodations and meeting sites and duplication of pertinent materials, including after-hour and weekend events, as needed. Assists in recording and maintaining accurate grades in the system. Assists in creating and monitoring courses. Assists Faculty in preparing, inputting or uploading, and administering midterm and final exam materials. Performs various administrative duties for additional faculty including but not limited to preparing class handouts, tenure and promotion binders, events, exam preparation, proctoring exams and etc. Proofreads and distributes course materials for correct grammar, format and content while exercising tact, discretion, good judgment and diplomacy. Assists with the preparation of relevant documents for onward submission to the American Association of Law Schools, preparation and distribution of faculty tenure and non-tenure promotion files and correspondence, and preparation and distribution of ABA accreditation files, as needed. Assists with the preparation of travel authorizations, expense reports, requisitions and procurement card transactions and reconciliation in PantherSoft as needed. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. Tracks classroom, examination, and other educational accommodations for students. Gathers teaching and scheduling preferences of the full-time and part time faculty. Minimum Qualifications High school diploma or GED and 4 years of office or related experience coordinating functions of an office or department. Job Category Staff Advertised Salary $42,000 Work Schedule Begin time: 9:00 AM End time: 5:30 PM Working Condition(s) Required to spend 50% or more of time operating a computer Pre-Employment Requirements Expanded Background Check Other Information Ability to work occasional evenings, weekends and at locations outside of the University How To Claim Vet Preference Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows: Veterans with a VA service-connected disability Spouses of veterans with permanent and total service-connected disability Honorably discharged veterans with wartime service. Unmarried widow or widower of a veteran who died as a result of a service-connected disability A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal. Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification. If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling View phone number on click.appcast.io. 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