Junior Business Analyst/Project Coordinator

Job Title - Junior Business Analyst / Project Coordinator

Base Location – Centreville, VA/Southfield MI (Hybrid)

Duration – 12+ months

**Only Candidates Local to Virginia or Michigan office are highly recommended **

**w2 or 1099 Candidates are highly recommended**

Job Description :

We are seeking a motivated Junior Business Analyst / Project Coordinator to support a technology migration initiative.

This role will focus on engaging business stakeholders, gathering information about current technology usage and requirements, and helping maintain an accurate inventory of applications, tools, resources, and migration needs.

The ideal candidate is highly organized, comfortable reaching out to stakeholders they may not already know, and confident asking questions, following up, and documenting responses. This position does not require deep technical expertise, but the individual should be comfortable working in a technology environment and using Microsoft 365 tools such as Teams, SharePoint, Excel, and Outlook.

Key Responsibilities

Stakeholder Outreach & Requirements Gathering

• Reach out to business stakeholders to gather information about their current technology resources, applications, tools, and business requirements.
• Conduct structured conversations using defined questions and templates to understand current needs and future requirements.
• Follow up with stakeholders to obtain missing information, clarify responses, and ensure required information is collected.
• Build positive working relationships with stakeholders across different business and technology teams.
• Communicate confidently and professionally with individuals who may not have had a prior introduction to the project or project team.

Migration Inventory & Documentation

• Assist with building and maintaining an inventory of technology resources included within the migration program.
• Document stakeholder responses, business requirements, current-state information, and migration considerations.
• Track whether existing applications, services, or technology resources are still required by the business.
• Maintain organized and accurate records of stakeholder feedback, decisions, open questions, and outstanding actions.
• Help identify incomplete information or areas requiring additional follow-up.

Project Coordination

• Support project tracking activities, including action items, stakeholder outreach, follow-ups, and status updates.
• Maintain project trackers, spreadsheets, SharePoint lists, and other project documentation.
• Coordinate meetings and discussions with business stakeholders as needed.
• Help ensure project information is kept current and easily accessible to the broader project team.
• Escalate issues, unanswered questions, or delays to project leadership when appropriate.

Communication & Collaboration

• Draft clear and professional emails, meeting notes, follow-up communications, and project updates.
• Work closely with project managers, business analysts, technical teams, and business stakeholders.
• Participate in project meetings and document key decisions, requirements, and action items.
• Communicate progress and outstanding items to the project team.

Microsoft 365 Support

• Use Microsoft Teams to communicate and collaborate with stakeholders and project team members.
• Use SharePoint to maintain project documentation, inventories, and shared information.
• Use Excel to organize, track, and analyze migration-related information.
• Use Outlook and other Microsoft 365 applications to support stakeholder communication and project coordination.

Required Qualifications

• 5+ years of experience in a business analyst, project coordinator, project support, operations, or similar role.
• Strong written and verbal communication skills.
• Comfortable proactively contacting and communicating with business stakeholders.
• Ability to ask structured questions, listen carefully, and accurately document responses.
• Strong organizational skills with the ability to manage multiple follow-ups and open items.
• Working knowledge of Microsoft 365 applications, including Teams, SharePoint, Excel, and Outlook.
• Strong attention to detail and ability to maintain accurate project records.
• Ability to work independently while collaborating with a broader project team.
• Comfortable working in a technology-focused environment.

Preferred Qualifications

• Experience supporting technology migration, transformation, or application inventory initiatives.
• Previous experience gathering or documenting business requirements.
• Experience maintaining project trackers, inventories, SharePoint lists, or similar repositories.
• Familiarity with application, infrastructure, or technology migration projects.
• Experience creating, documenting, or executing User Acceptance Testing (UAT) test cases is a plus.
• Experience working with stakeholders across multiple departments or geographic locations.
• Basic understanding of project management or business analysis concepts.

Key Attributes:

The successful candidate will be:

• Proactive and comfortable initiating conversations.
• Professional and confident when communicating with unfamiliar stakeholders.
• Organized and persistent with follow-up activities.
• Detail-oriented and accurate when documenting information.
• Curious and willing to ask questions when requirements are unclear.
• Able to work effectively with both business and technology teams.