AP/AR Specialist

Accounting Clerk

Position Summary:

• Performs traditional general bookkeeping functions such as accounts receivable, accounts payable, billing, and general ledger.
• Performs a variety of general accounting support tasks in the accounting department.
• Verifies accuracy of invoices and other accounting documents or records including detailing financial business transactions (e.g., invoice approvals, disbursements, expense vouchers, and wire payments).
• Provides customer service support to internal clients, suppliers, and customers.
• Enters data into computer system using defined computer programs; compiles data and prepares a variety of reports.
• May reconcile bank and financial statements/reports.
• Investigates questionable data and recommends actions to resolve discrepancies.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, into the accounting system.
• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Maintains files, including filing of general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings.
• Prints daily accounts payable checks and inserts checks and invoices into envelopes for mailing.
• Provides "front desk" customer service to other departments and employees.
• May reconcile monthly bank statements and audit invoices.

Duties and Responsibilities:

• Process daily invoices from vendors with accuracy and timeliness.
• Process all check runs.
• Handle and resolve vendor calls on invoicing and payment issues.
• Set up and maintain Accounts Payable records.
• Maintain contact with vendors and internal staff while observing confidentiality of vendor and company matters.
• Manage receipt and retention of sales tax exemption certifications and W-9's.
• Reconcile and balance the payable accounts to the General Ledger monthly
• Create and distribute Accounts Payable reporting as needed.
• Assist CFO with additional projects, reporting, key performance indicators, etc.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Other duties as assigned.

Qualifications: Experience and Education:

• 2-3 years of relevant accounting experience.
• High school degree or equivalent

Technical Skills:

• Proficient in all Microsoft Office applications (Word, Excel, Outlook)
• Basic understanding of accounting principles, standards, concepts, and regulations
• Working knowledge of general office procedures, filing systems, data entry techniques and business equipment
• Ability to thrive in a changing, fast-paced growing and dynamic business
• Detail oriented and able to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Excellent organization skills and attention to detail

Physical Requirements: Extended screen time Long periods of sitting Potentially long hours

Pay Rate = $25-$30 DOE