Human Resources Coordinator

Job Title: HR Coordinator Department: Administrative StaffReports to: HR Manager Effective Date:Job Summary:Provides administrative and operational support to the Human Resources department by assisting with onboarding, employee records, benefits administration, HRIS maintenance, employee inquiries, and general HR functions. Serves as the first point of contact for routine HR questions and helps ensure efficient, accurate, and responsive HR services throughout the organization.Supervisory Responsibilities:None.Major Duties and Responsibilities:Assists with the onboarding process for new hires, including preparing onboarding documents and coordinating pre-employment requirements.Conducts employment eligibility verification (Form I-9) and maintains required onboarding documentation.Coordinates background checks and monitors completion of pre-employment requirements.Assists with employee offboarding, including separation paperwork and system updates.Serves as the first point of contact for routine employee HR inquiries and provides timely responses or directs employees to the appropriate resource.Monitors and manages the HR department email inbox, ensuring inquiries are acknowledged and routed appropriately.Assists employees with general questions regarding PTO, benefits, company policies, and HR procedures.Maintains accurate employee records and personnel files in accordance with company policies and applicable federal and state regulations.Enters and maintains employee information within the HRIS (Paycom).Assists with benefits enrollment, qualifying life events, and annual open enrollment activities.Assists with maintaining PTO records and researching routine timekeeping or leave questions.Provides administrative support for payroll by reviewing timecards for completeness, processing routine personnel changes, and coordinating with the Payroll Administrator as needed.Prepares employment verification requests and other routine HR correspondence.Assists with maintaining HR forms, documents, and departmental procedures.Supports HR compliance by maintaining required documentation and assisting with internal audits.Assists with scheduling interviews and coordinating candidate communications.Supports employee engagement initiatives, recognition programs, surveys, and HR projects.Maintains strict confidentiality of employee and company information.Performs other duties as assigned.Minor Duties and Responsibilities:General office duties including answering phones, greeting visitors, processing incoming and outgoing mail, scanning, filing, copying, and maintaining departmental records.Orders and maintains HR office supplies and onboarding materials.Assists with meeting scheduling, calendar coordination, and departmental administrative support.Provides support for special projects and other administrative tasks as assigned.Associate's degree in Human Resources, Business Administration, or a related field required; Bachelor's degree preferred.Two (2) years of Human Resources, administrative, or office support experience preferred.Experience with HRIS systems; Paycom experience preferred.Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.Excellent verbal and written communication skills.Strong organizational, time management, and customer service skills.Demonstrated attention to detail and ability to maintain confidentiality.Ability to prioritize multiple assignments in a fast-paced environment while maintaining accuracy. #J-18808-Ljbffr