Administrative Specialist II, Grade 21

Administrative Specialist IIThis position is only open to Montgomery County Government employees. The position is for the Montgomery County Department of Transportation's (MCDOT) Division of Transportation Engineering.Salary: $72,567.00 - $115,363.00 AnnuallyLocation: 100 Edison Park Dr Gaithersburg MD 20878 USAJob Type: Permanent, Flexible/HybridOpening Date: 09/15/2026Closing Date: 9/29/2026 at 11:59 PM Eastern Time (US & Canada)FLSA: ExemptAbout the PositionThis position is only open to Montgomery County Government employees. Eligible candidates include current Montgomery County Government employees, Montgomery County employees affected by a reduction-in-force with RIF priority rights, active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP), or active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.The salary range above represents the earning potential for this position. The anticipated hiring range for this position will be $72,567 to $109,338, based on the candidate's qualifications and experience.Montgomery County Department of Transportation's (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters, and visitors with transit options and infrastructure that provide seamless transportation.MCDOT is looking for an Administrative Specialist II. This position will provide administrative support for the contract management of multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on DTE projects. Position also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments.What You'll Be DoingThe ideal employee will provide administrative support for capital projects managed by the Division of Transportation Engineering. This includes contract management of multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on various Division of Transportation Engineering projects. The employee also provides program management support, including, but not limited to, verifying and reporting on financial data and project status, performing records management, and processing and tracking invoice payments as required for grant administration. Other duties include financial and budget support, as well as general administrative support for the division as a whole.Duties include, but are not limited to:Prepare documentation and correspondence for solicitations, awards, contracts, amendments, extensions, task orders, etc.Maintain contract files and task orders. Facilitate reviews and processes, including routing and tracking, for the task orders assigned to contracts and solicitations.Provide reports on expenditures. Process requisitions and payments.Coordinate with the Office of the County Attorney and the Office of Procurement, applying procurement policies, strategies, and processes to contract-related matters.Maintain contract and procurement-related document templates.Provide expenditure reports on purchase orders, task orders, and contracts.Process amendments for contract extensions and for Rate Increases based on the Employee Cost Index.Process contractor/consultant invoices and track project and program expenditures.Process budget entries, Journal entries, invoices, deposits, and conduct investigations on missing deposits and invoices.Process payments.Performs related duties as required.Minimum QualificationsExperience: Two (2) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (budget preparation, general purchasing, equipment and material control, contract management, monitoring and administration, Program Management, prepare reports, reconcile financial data, track and process invoices and program expenditures) Education: Graduation from an accredited college or university with a Bachelor's Degree. Substitutions:EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.Licenses, Registrations, Certifications, or Special Requirements: None.Medical exam protocol: This position requires completion of a pre-employment medical history form to assess your ability to safely perform the essential duties of the role.Work Environment: The work is primarily performed in an office environment and involves normal, everyday discomforts. The work environment is adequately lighted, heated/cooled, and ventilated, and does not require that the employee take special measures to control environmental conditions. Physical Demands: The work requires ordinary physical effort, including sitting, using microcomputer equipment, walking, standing, bending, and reaching for or carrying light items associated with office work. Work does not result in noticeable fatigue.Preferred Criteria, Interview PreferencesInterview selection will be based on the following interview preference criteria:Experience in working with staff of diverse technical and managerial backgrounds to develop and facilitate documents.Experience and knowledge of the Montgomery County rules and regulations of procurement, and handling financial processes, including Oracle Financial SystemsExperience in planning, organizing, and prioritizing responsibilities.Experience in the use of personal computer operating systems and applications such as Microsoft Office SuiteExperience with collaborative software products utilizing digital signatures such as SharePoint, Seamless Docs, Adobe Sign, and DocuSign.Important InformationThe Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at View email address on click.appcast.io . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.This will establish an Eligible List that may be used to fill both current and future vacancies.If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.BenefitsOur generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1 GovernmentJobs.com