Administrative Aide II

Job Description

Job Description

Disclaimer :

By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.

ABOUT US:

CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients. Leaning on our core values of Integrity & Commitment, CMT’s mission is to continue delivering the highest quality services to our customers by applying best practices from our team of Industry experts ensuring not only our customers success, but the establishment of CMT Services as their Reliable Partner of Choice.

Duties: 

• Moving digital files from legacy system to new digital files, scanning paper files and moving to new digital files, assisting with the destruction of scanned files
• Ensuring compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
• Answering phones, opening and routing mail, creating correspondence, flyers, letters syllabi, tests, and/or reports, proofing and editing documents.
• Acting as the initial point of contact for office, directing calls and walk-ins to appropriate staff or departments.
• Managing and maintaining schedules and calendars.
• Ordering and maintaining supplies through various vendors.
• Hiring, training, and supervising student assistants.
• Maintains manual and/or automated financial, accounting, personnel, and other administrative and management files and records and ensuring confidentiality where appropriate.
• Attending meetings, taking notes and distributing information as appropriate.
• Performing calculations and data entry.
• Managing web page(s) administrative area.
• Creating graphic organizers and flyers 

Minimum Required Qualifications: 

• High school diploma or GED.
• At least one year of progressively responsible experience providing office administrative support involving customer service.
• Experience using Microsoft Office Suite.
• Appropriate use of spelling, grammar, writing styles and formats.
• Ability to perform basic mathematical computations.
• Ability to organize work and timely perform assignments.

Work hours:

8 hours per day/40 hours per week