Front Desk Receptionist

Job Title: ReceptionistJob Description

The Receptionist provides high-level administrative and front desk support, ensuring a welcoming and professional experience for all visitors and callers. This role manages incoming inquiries, coordinates packages and badges, maintains records and schedules, and performs a variety of clerical and administrative tasks to support executives, staff, and guests in a high-profile environment.

Responsibilities

• Greet and warmly welcome lobby guests, visitors, and VIPs, ensuring a professional first impression.
• Direct visitors to the appropriate person or department and provide accurate information as needed.
• Answer and manage telephone calls and console switchboard, including routing calls and taking messages.
• Receive, log, and send packages via couriers, ensuring proper handling and timely delivery.
• Maintain visitor logs and call records, ensuring information is accurate, organized, and up to date.
• Issue and manage security passes and badges for daily visitors, events, and special guests.
• Check visitors and guests into the system, verifying identities and following security protocols.
• Maintain the schedule and equipment for boardrooms, ensuring rooms are prepared and ready for meetings.
• Perform general clerical duties including typing, filing, photocopying, binding books, and preparing mailers.
• Provide administrative support to executives and staff, including handling front desk office duties and assisting with day-to-day needs.
• Support event-related activities by managing badging and check-in processes for attendees.
• Handle C-suite and high-profile guest interactions with discretion, professionalism, and excellent customer service.
• Keep information organized and confidential, adhering to privacy and security guidelines.
• Learn and adapt quickly to new processes, tools, and procedures to support evolving front desk operations.

Essential Skills

• Strong verbal and written communication skills to interact effectively with visitors, executives, and colleagues.
• Excellent customer service skills with a friendly, welcoming, and professional demeanor.
• Ability to multitask and manage several front desk and administrative activities simultaneously.
• Ability to work independently and manage time effectively in a busy reception environment.
• Strong organizational skills with attention to detail when maintaining logs, records, schedules, and documents.
• Ability to keep information organized and confidential, demonstrating discretion and reliability.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• 0–2 years of experience in reception, front desk, customer service, or administrative support roles.

Additional Skills & Qualifications

• Experience in customer service, data entry, and front desk operations.
• Demonstrated professionalism in interactions with clients, executives, and high-profile guests.
• Very organized, with the ability to prioritize tasks and follow through on responsibilities.
• Quick learner who adapts well to new systems, processes, and technologies.
• Patient and composed when handling a variety of visitor and caller needs.Comfort interacting with celebrities and high-profile individuals in a discreet and respectful manner.
• Experience handling badging processes for daily visitors and special events.
• Ability to support administrative tasks such as photocopying, binding, and preparing mailers.
• Professional appearance suitable for a high-profile corporate environment.

Work Environment

This role is based at a high-profile front desk and lobby area, serving executives, staff, visitors, and occasionally celebrities and other VIP guests. The Receptionist works on-site in a corporate setting, using technologies such as a telephone console switchboard, visitor management systems, and standard office software including Microsoft Word, Excel, and PowerPoint. The environment is fast-paced and service-oriented, with frequent interaction with C-suite leaders and event attendees. Professional attire and a polished appearance are expected to reflect the high standards of the workplace. The Receptionist spends most of the day at the front desk, greeting guests, answering calls, managing badging and security passes, coordinating courier packages, and supporting boardroom schedules and equipment, while maintaining an organized and welcoming reception area.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.