Business Development Coordinator

Job Description

Job Description

Position summary

The Business Development Coordinator will be based in the U.S. (New York City) and will play a critical role in supporting the marketing and business development activities for one of the firm's key revenue-producing partners in Private Equity. This partner, a distinguished member of the executive committee, specializes in private equity, mergers, acquisitions, and capital markets. The primary responsibilities will encompass partnering with the Manager of Business Development through the development of pitch decks, drafting responses to requests for information and proposals, and gathering valuable marketplace intelligence.

The Business Development Coordinator will join a highly productive and collaborative team, working closest with the team to ensure comprehensive support for the partner. The role requires a hands-on, detail-oriented, and organized professional who will contribute to revenue generation by crafting targeted pitches and presentations for clients throughout the globe. Strong organizational skills, exceptional written and verbal communication abilities, and flexibility in managing a substantial workload are essential. The ideal candidate will be resourceful, dynamic, and adept at working under pressure while maintaining a strong team-oriented approach and providing administrative support to the broader support team.

Collaboration with the Manager of Business Development will be a key aspect of the role, necessitating a proactive and enthusiastic attitude towards independent work. The successful candidate should possess self-motivation, energy, confidence, and effective communication skills, enabling seamless collaboration across departments and offices and consistent, client-facing professionalism.

The Business Development Coordinator will work collaboratively with the Senior Business Development Coordinator, the broader MP-Team, and any additional staffing resources supporting the practice, including project management, administrative, business development, and external vendor support teams. Success in the role requires strong communication, responsiveness, professionalism, and a team-first mindset, including the ability to proactively escalate issues, provide timely updates, and operate effectively within a highly collaborative support structure.

While the role operates in a fast-paced and sophisticated environment, the ideal candidate will demonstrate strong foundational business development, communication, and organizational skills, along with the ability and desire to grow within the role. Experience in private equity is highly desirable. Proficiency in PowerPoint is essential, as the role involves creating impactful presentations. Moreover, the successful candidate has demonstrated expertise developing client pitches with rigorous attention to quality control, deadlines, and brand consistency.

The role is designed for a motivated professional seeking to develop within a high-performing business development and practice operations environment, with exposure to sophisticated client development initiatives, cross-functional collaboration, and executive-level stakeholders.

• Prepare tailored, compelling pitches and responses for new business opportunities and requests for information proposals.
• Escalate issues, competing priorities, or operational concerns appropriately and in real time to ensure continuity of support and successful delivery of team objectives.
• Conduct market research and client analysis to identify industry trends, white-space opportunities, and cross-practice synergies.
• Gather and analyze marketplace intelligence to identify potential clients, industry trends, and competitor activities.
• Develop research and actionable insights to support origination, expansion, and cross-selling initiatives for existing and prospective clients.
• Plan and execute business development-related client events, including drafting invitations, sourcing venues, and overseeing end-to-end logistics.
• Prepare relationship reports, generate relationship maps, and develop targeting plans.
• Maintain up-to-date attorney biographies with recent deals and experiences.
• Manage awards and directories submissions, including matter detail, collection, drafting, and on-time filing.
• Maintain accurate and timely updates across assigned trackers, reporting tools, and shared team resources to support visibility, operational continuity, and quality control.
• Maintain a database of directories submissions.
• Maintain and update the team's CRM system with accurate client information and interaction logs.
• Assist in coordinating and strategically planning industry conferences, client seminars, and sponsorships.
• Develop client-ready practice pitch materials and collateral, including profiles, experience lists, case studies, RFPs, and credentials decks.
• Deepen relationships with existing clients by identifying needs, mapping stakeholders, and surfacing cross-selling and expansion opportunities in partnership with relationship partners.
• Demonstrate flexibility to work evenings and weekends as needed/requested.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Education: Bachelor's degree in Business, Marketing, Finance, or related discipline required

Experience:

• 1–3 years of experience in business development, marketing, project coordination, or related professional services support roles preferred.
• Experience working in a high cadence, extremely fast-paced environment.
• Demonstrated ability to support the preparation of polished, client-ready deliverables, including pitch materials, proposals, presentations, and related business development content.
• Demonstrated ability to manage multiple assignments, deadlines, and competing priorities in a fast-paced professional environment.
• Preference for candidates with experience in commercial investment banking, financial institutions, advertising agencies, or consulting firms.
• Experience in international law firms or other complex professional services environments will also be considered.
• Strong writing and communication skills, including the ability to draft professional, client-facing materials and communicate effectively with internal stakeholders.
• Maintains proactive communication regarding availability, deadlines, workload constraints, and coverage needs to support effective team coordination and operational continuity.
• Proficiency in creating impactful PowerPoint presentations.
• Demonstrated ability to develop and deliver persuasive pitches, proposals, and RFP responses.
• Exposure to private equity is a plus.
• Ability to interact and influence members of a large organization.
• Strong organizational and time management skills, with the ability to manage competing deadlines and priorities effectively.
• CRM (SalesForce) experience a plus.
• Professional demeanor and ability to thrive in a multi-faceted organization.
• Demonstrated ability to support BD leadership and contribute thoughtfully to team initiatives and client development efforts.

Skills:

• Exceptional attention to detail, proactivity, and self-direction, with the ability to independently manage multiple projects and competing priorities under tight deadlines, at times with limited oversight.
• Demonstrates strong follow-through, responsiveness, and accountability, including proactively communicating risks, delays, bandwidth concerns, or execution challenges in a timely manner.
• Exposure to supporting pitches, proposals, or RFP processes in a professional services environment preferred.
• Demonstrates a collaborative and solutions-oriented approach, including willingness to support shared team priorities, contribute during peak periods, and maintain transparency across active workstreams.
• Demonstrates professionalism and effective communication skills when interacting with partners, senior stakeholders, clients, and internal teams.
• Demonstrates reliability and ownership in completing assignments, following through on action items, and closing communication loops in a timely manner.
• Ability to manage assigned deliverables effectively, maintain organization across multiple workstreams, and proactively communicate updates and support needs.
• Excellent written and verbal communication skills, with the ability to effectively interact at various levels and with a customer service mindset.
• Demonstrates professionalism, adaptability, and receptiveness to coaching and feedback within a fast-paced, high-performance environment.
• Exhibits strong multitasking abilities, efficiently handling projects from various individuals and addressing diverse issues, with quick turnaround deadlines, on a daily basis.
• Advanced proficiency in PowerPoint, Microsoft Word, and Excel.
• Technologically savvy, with the ability to quickly learn new database systems.
• Ability to manage multiple shifting priorities simultaneously while maintaining strong attention to detail, professionalism, and responsiveness under tight deadlines.
• Possesses sound professional judgment and maintains a high degree of poise and professionalism with internal and external contacts.
• Skilled in establishing effective firmwide working relationships and communicating with individuals at all levels.
• Strong organizational, project management, and problem-solving skills with a commitment to ongoing development.
• Client-service oriented; delivers exceptional service while working with diverse personalities and demonstrating cultural sensitivity.
• Ability to work both independently and collaboratively as part of a team, with a flexible approach.
• Flexibility and adaptability, with the ability to multi-task, stay organized, and manage competing priorities.
• Demonstrates initiative and takes proactive measures where possible.
• High energy, persistent mindset, enthusiasm, and strong goal orientation.
• Professional business demeanor, with the ability to identify, connect, and build relationships.
• Thrives in a fast-paced, high-pressure environment and effectively manages multiple priorities, tasks, and demanding clients with diverse personalities at all levels within the organization.
• Embraces new ideas and quickly applies them in practice.
• Collaborates effectively and cooperatively with others, fostering teamwork and sharing information to support the development of business and achieve team goals.

Supervisory responsibilities

None.

Equipment used

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential job functions

• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand, and wrist dexterity associated with prolonged computer use.
• Ability to utilize technology, including computers and telecommunication devices.
• Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities.
• Ability to use independent judgment and discretion and adapt to changing work situations.

Working conditions

Expected to work in person in the New York City (Midtown Manhattan) office a minimum of four days per week, subject to change.

This is a non-exempt position. The hourly wage range for this role is $49.73 to $63.74 per hour, with an estimated annual compensation range of approximately $90,500 to $116,000 based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.