Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to provide front-office and clerical support for a trailer manufacturing company in Bradenton, Florida. This is a Contract position that will cover a short-term opening and may continue briefly beyond the initial assignment period based on business needs. The person in this role will help keep daily office activities organized by supporting filing, mail handling, data entry, and order-related tasks while working closely with customer service and inside sales. Success in this position requires strong organization, accuracy, and the ability to get up to speed quickly during a short training period.

Responsibilities:
• Maintain both physical and digital records, keeping job folders organized and up to date for easy retrieval.
• Coordinate incoming and outgoing mail, ensuring documents and materials are routed promptly and accurately.
• Provide administrative support to the customer service team by completing routine data entry and updating internal records.
• Assist with order processing by entering item details, quantities, and related information into the system.
• Prepare printed invoices and support invoicing activities to help maintain timely documentation.
• Update shipping-related information after sales review so order details are correctly reflected in office records.
• Enter part numbers and quantities from customer quotes into the system and generate saved or printed documents as needed.
• Support general reception and office tasks, helping the team manage daily administrative needs efficiently.• Prior experience in an administrative assistant, receptionist, or general office support role.
• Ability to perform accurate data entry and manage routine clerical tasks with strong attention to detail.
• Comfortable handling filing, mail distribution, document preparation, and other day-to-day office responsibilities.
• Strong organizational skills and the ability to learn new processes quickly during a brief cross-training period.
• Strong communication skills, including the ability to assist with inbound calls and interact effectively with internal teams.
• Experience with order entry or invoice-related tasks is helpful for success in this position.
• Familiarity with Sage 50 is a plus, but not required.
• Must be dependable, adaptable, and willing to support a variety of administrative needs in an office-based environment.