Court Services Unit - Forms and Records Analyst 3 (FRA3) - Region 4/Seattle

Job Title Forms and Records Analyst 3 (FRA3) - Court Services Unit. Location Seattle, WA – Region 4 (Region Map). This position will involve a mix of telework and in-office work and will be based at the 500 1st Avenue S., Seattle Office. This position will travel to field offices and the Seattle and Kent courts to assist with records management and the processing of court orders. This position also requires travel for training, meetings, and conferences. Closes 08/26/2026 Salary $51,600 - $69,348 Annually. King County Premium: The salary listed does not include the additional 5% premium granted to all King County employees. The Opportunity This position reports to the Records & Discovery Manager and will be responsible for reviewing and electronically filing (e-filing) complex court petitions into the DCYF records management system and the King County Courts e-filing system. This position may travel to field offices and the Seattle and Kent courts to assist with records management and the processing of court orders. This position performs quality assurance tasks to ensure records are accurately indexed and stored, and manages multiple records requests and complex record projects. This position requires record searches in multiple systems including Famlink, WaCompass, ACT, and SharePoint. The Analyst will be expected to have advanced knowledge of all these systems to offset potential liability for the Department. This position is a specialist in DCYF's record management systems and business processes, works with limited supervision, and provides technical expertise and consultation to DCYF staff across the state regarding confidential information and records maintained by Administration Services. This position will conduct thorough searches for records to ensure all unaltered records are collected and maintained. This position is an expert in identifying, preserving, and protecting confidential and exempt information under the various federal and state laws governing DCYF and the children and families served by DCYF. This position will act as a consultant with management regarding record management practices, will e-file petitions, court orders, and process discovery of cases petitioned for Shelter Care and for cases in Shelter Care Status. Successful completion of this work will involve communication with the Region 4 Court Services Unit, Dependency Discovery Unit, field office staff, and legal parties. Some of what you will get to do Review and electronically file (e-filing) complex court records. Provide direction to DCYF staff on preparing records for imaging and record retention. Assist staff in locating and accessing imaged records. Mitigate risks of court sanctions from poor record management or inaccessible records. Manage workflow and deadlines to provide timely and accurate responses. Maintain a highly organized and accurate record management system. Coordinate requests from the Dependency Discovery Unit. Respond promptly to special requests for records. Coordinate the pick-up of records from field offices. Utilize Famlink, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records. Provide technical assistance to staff, supervisors, and managers with identifying requested information. Research client history utilizing case management systems Famlink, WaCompass, and ACT. Conduct thorough searches for hard copy and electronic records regarding clients. Examine all information and records collected to ascertain if the record is complete or if information appears to be missing. Resolve issues regarding obtaining complete information and records with the manager or records officer. Prepare records for scanning & filing. Required Qualifications High school diploma or equivalent AND six (6) years of experience in forms and records management, clerical duties associated with records management, public disclosure, paralegal, or customer service. Two years as a Forms and Records Analyst 2 (FRA2). A Bachelor's degree in paralegal, public administration, social services, business administration, accounting, industrial engineering or a related field AND two (2) years of experience in forms and records management, public disclosure, paralegal, legal assistant, clerical duties associated with records management, or customer service. Experience in forms and records management or public disclosure may be substituted, year for year, for the required education. An Associate's degree in paralegal, public administration, legal assistant, social services, business administration, accounting, industrial engineering, or a related field AND four (4) years of experience in forms and/or records management; public disclosure may be substituted, year for year, for the required education. The ability to take action to learn and grow. The ability to take action to meet the needs of others. In addition to those required qualifications, our ideal applicant will also have some or all of the following Previously demonstrated experience with electronic court filing systems (e-filing). Good understanding of legal and court environments and deadlines. Previous work experience with DCYF administration records. Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint. Previous demonstrated working knowledge of DCYF policies, procedures, rules, and regulations. An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook). Previous demonstrated skills in attention to detail and excellent organizational skills. Previous work experience in identifying, preserving, and protecting confidential and exempt information under federal and state laws. Previous work experience managing multiple record requests and complex record projects. Advanced knowledge of multiple records management systems. Previous demonstrated skill and ability to interact professionally with internal and external customers. Previous demonstrated skill and ability to work in a high-volume, diverse, and stressful environment. Supplemental Information The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit Public Employee Benefits Board (PEBB). DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment. 2026-06687 #J-18808-Ljbffr State of Washington