Legal Administrative Assistant (LAA) - Transactional

This non‑exempt position performs full legal administrative duties for attorneys under minimal supervision. The role requires high independent judgment and discretion, and a thorough knowledge of organizational procedures and precedents. Essential Duties Process new client/matter requests, client bills, time reports, and expense reports. Word‑process drafts, revisions, and final documents for client‑related matters, including correspondence, memoranda, bills, timesheets, and project work. Proofread and redline work for accuracy, copy, and format. Copy, distribute, send (electronically or via mail, courier, or express service), file, and otherwise handle completed work. Maintain physical and electronic files and contacts. Coordinate meetings and appointments, and properly receive clients/guests as requested. Maintain appointment calendar for attorneys. Transcribe and compose correspondence for client‑related matters. Prepare closing binders as needed. Handle incoming and outgoing mail. Other Duties Provide legal administrative assistance to summer associates, visiting attorneys, and attorneys whose LAA is absent. Provide overflow assistance when needed. Coordinate a courier service to deliver or collect documents for attorneys at courthouses or other entities. Perform other related duties as needed or assigned. Reporting Relationship The LAA reports directly to the Office Administrator and indirectly to assigned attorneys. Qualifications Knowledge/Experience Three or more years of experience working in a mid‑ or large‑sized law firm. Working knowledge of general office procedures and strong familiarity with legal terminology related to general legal concepts and specific areas of assignment. Experience with the firm’s technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred). Prior experience handling expense reports, client bills, multi‑line phones, and conflict‑checking forms, as well as working with Interaction or another client relationship management database is strongly preferred. Prior experience supporting more than one attorney is required. Skills Advanced word‑processing and computer skills using MS Word, Excel, Outlook, PowerPoint, and Adobe. Excellent written and verbal communication skills, including grammar, spelling, and punctuation. Strong phone etiquette, attention to detail, and follow‑through skills. Knowledgeable with legal filing and record‑keeping practices relevant to the specific practice. Highly organized and able to successfully multi‑task and meet set deadlines. Strong customer service, flexibility, and ability to work effectively as part of a team. Education High school diploma or equivalent. Two years of college or equivalent work experience is preferred but not required. Physical Demands Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. Regular use of computers and office equipment (e.g., fax machine, copier, printer). Occasionally required to move documents or files weighing up to 15lbs. Must inspect and observe information on a computer screen at least 80% of the time. Working Conditions Office environment. Overtime required. #J-18808-Ljbffr Haynes and Boone, LLP