Controller

Description Controller – Job Description Company: James Blinds Location: In-person, with potential opportunity to convert to Hybrid Reports To: President About James Blinds: James Blinds is a growing commercial construction subcontractor specializing in blinds and window treatments for commercial projects. We're at a stage where we're investing in a stronger accounting function, and this role is central to that — you'll work closely with the President and have real ownership over how the numbers are run. Position Overview The Controller owns the entire accounting function for James Blinds as a hands‑on, one-person department. This is a full‑stack seat with no support staff: the Controller personally performs the day-to-day transactional work — AP, AR, payroll, and job cost entry — while also owning the month‑end close, financial reporting, budgeting, forecasting, cash management, and compliance. The role combines the discipline of a bookkeeper with the judgment of a financial leader, and requires someone who is comfortable moving between detailed data entry and strategic analysis on the same day. The right person is highly organized, self‑directed, and takes pride in owning the numbers end to end. 1. Day-to-Day Accounting Operations Accounts Payable (AP) Enter all vendor bills with correct job coding, manage approvals, and pay on terms Set up and maintain vendors (W-9s, ACH information) Monitor cash outflows and flag unusual spend or duplicate charges Accounts Receivable (AR) Invoice completed or milestone-based work and track collections by job and customer Follow up on overdue invoices with customers / GCs Coordinate lien waivers, pay apps, and closeout documentation Payroll Run payroll accurately each pay period in Paylocity Submit certified payroll and compliance documentation to customer portals on time Allocate payroll expense by office, job, and labor category; record benefits, taxes, and accruals correctly 2. Job Costing & Project Financials Create projects in QBO with onboarding/offboarding protocols; code labor, materials, and other costs to the correct job and phase Partner with Ops + Estimating to compare estimated vs. actuals, identify margin erosion early, and flag problem jobs before they blow up Maintain WIP reporting (over/under billings) and lead post-job financial reviews 3. Month-End Close & Financial Reporting Own the monthly close end to end: reconciliations (bank, credit cards, payroll, AR/AP), accruals, prepaids, and inventory adjustments, on a fixed timeline Prepare and present monthly P&L by office, job profitability summaries, and cash flow report to the President Ensure leadership can trust the numbers — accurate and on time, not “whenever it gets done” 4. Budgeting, Forecasting & Cash Management Own the annual budget with the President and department leads Maintain rolling forecasts and update for backlog and pipeline changes Lead cash management: 13-week cash flow forecasting and line-of-credit usage Define and track company KPIs (gross margin by job type, backlog, overhead ratio, DSO/DPO) Model the financial impact of major decisions (new offices, hires, equipment, large contracts) 5. Compliance, Controls & Risk File sales tax; manage state and locality licenses and registration requirements Coordinate insurance certificates (including WC) with customers and agents; track OCIP/CCIP requirements on enrolled projects Maintain internal controls appropriate to a one-person department (bank alerts, President review of large disbursements, documented approvals) Lead audits, lender reporting, and insurance renewals; serve as primary contact for the external CPA 6. Systems & Process Ownership Serve as accounting system owner (QBO Advanced) and payroll system owner (Paylocity); improve workflows between Accounting and Ops, Procurement, and HR/Payroll Automate and streamline routine work to stay effective as a solo function (bank feeds, recurring entries, payment tools) Document processes with checklists and video SOPs so the function is not dependent on tribal knowledge — and so it is ready to scale when the team grows Note on Growth This role is scoped as a standalone Controller for at least the first year. As transaction volume grows, the company expects to add a Bookkeeper reporting to this role; the Controller is expected to build documented processes and controls that make that future handoff clean. Compensation and Benefits Base salary: $105,000–$115,000 Plus a target annual bonus of ~$10,000, paid quarterly (based on company and role performance) Total target compensation ~$120,000–$125,000 5% 401k Match 15 Days PTO 8 Paid Holidays Requirements Qualifications 5+ years of progressive accounting experience with full ownership of a month-end close; Controller or senior Accounting Manager experience preferred Construction, subcontracting, or project-based industry experience strongly preferred; solid working knowledge of job costing and WIP Comfortable being fully hands‑on — this is a working Controller role that includes daily transactional entry, not yet a role that manages a team Highly organized and self‑directed, able to prioritize independently and switch between detail work and analysis Experience with budgeting, forecasting, and cash management Strong QuickBooks Online (Advanced preferred) and Excel/Google Sheets skills; experience with Paylocity a plus; CPA or CMA a plus #J-18808-Ljbffr